Branch Administrator

Branch Administrator

For more than 40 years, Sunrise Landscape, a commercial landscape maintenance, design and installation company, has been serving West Central Florida with a commitment to landscape and service excellence. We are growing and have a great opportunity for a Branch Administrator to join our Team in Tampa, FL. This role will support our Operations team including Account Managers, Production Managers, Crew Leaders and Front Line Team Members, while serving the needs of our clients. We are excited for this team member to provide administrative support to the Branch operations team, accounts payable, accounts receivable and other administrative departments. This team member will report to the General Manager of the local branch. We are looking for team members who thrive in a fast-paced, entrepreneurial environment and looking to grow with us.

Duties/Responsibilities

Operational Support

• Facilitate and assist Branch Operations with accurate utilization of Aspire Project Management Software
• Responsible for reviewing property and opportunity information in Aspire for accuracy prior to winning new contracts
• Upload client documents to Aspire (Software) as needed
• Update client list and contract change report weekly
• Responsible for management and completion of recurring maintenance contract renewal process
• Responsible for entering new, existing, and canceled clients, ensuring all related documents are uploaded in Aspire system
• Create and update all crews and routes in Aspire as requested
• Upload completed incident reports to Aspire and distribute report to General Manager
• Assist with management of monthly inventory physical count
• Order and maintain uniform, PPE inventory, cleaning supplies
• Answer and direct incoming call for Branch as needed
• Assist Branch management with credit card report submission
• Distribute weekly attendance and safety sheets
• Assist with other projects assigned by General Manager

Team/People Support

• Assist Production Managers with completion of onboarding process for hourly employees
• Assist General Manager with monitoring of Paid Time Off (PTO) Requests for hourly and salaried employees
• Daily monitoring of weekly time review for errors or red flags
• Review weekly time review and payroll reports for accuracy and timely submit to the payroll department
• Submission of all Employee Change Records to Payroll
• Assist with the annual benefit open enrollment process
• Assist Branch employees with payroll and/or benefit-related items as needed

Accounts Payable

• Process, reconcile and submit petty cash requests for reimbursement
• Assist with the creation of purchase receipts as needed
• Responsible for the accuracy of purchase receipt approval status within Aspire system
• Issue and approve for processing all purchase orders for Branch indirect costs

Accounts Receivable

• Review and approve monthly maintenance client invoices for accuracy
• Complete and submit Client Payment Applications as applicable
• Process and submit credit memos as requested
• Update clients contact information as needed

Requirements: Education/Experience/Skills/Abilities

• Minimum 2 years general office administration experience
• Must be a detail-oriented, self-starter who works individually and in a collaborative team environment
• Strong ability to multitask and handle competing priorities in a constantly changing environment
• Experience with Accounts Payables and Receivables is required
• Proficient with computer software programs including MS Office suite (Word, Excel, Outlook, and PowerPoint)
• Experience in processing confidential information and understanding privacy laws and Company policy governing employee information
• Demonstrated capacity to embrace change. Ability to manage work under pressure
• Great customer service and interpersonal skills

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift 15 pounds at times

We look forward to hearing from you!