Bureau Chief (SENIOR PUBLIC SERVICE ADMINISTRATOR)(option Fiscal Management/Accounting/Budget/Inte

Agency : Department of Human Services 

Opening Date:  06/03/2024
Closing Date/Time: 06/14/2024 
Salary:  Anticipated Salary: $10,500 - $11,800 per month ($126,000 - $141,600 per year) 
Job Type: Salaried 
County:  Sangamon 
Number of Vacancies: 1 
Plan/BU: None 

**************** A RESUME IS REQUIRED FOR THIS JOB POSTING ****************

Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.

When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Document s section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. 

Posting Identification Number 38279

Position Overview

Subject to management approval, directs and coordinates the activities and functions of the Bureau, in conducting a comprehensive program of fiscal and administrative compliance monitoring, including fiscal and administrative on-site reviews and desk audit reviews, of grants and contracts with community service grantee-providers for the Department. Manages and directs the development of the on-site monitoring and desk audit review protocols and programs, the selection, development and training of compliance monitors and audit desk reviewers. Develops and implements policy and procedures for all contract compliance activities. Manages and directs the functions of the Departments Financial and Cost reporting Unit staff responsible for annual Department and State of Illinois Grant Accountability and Transparency Act (GATA) fiscal and administrative reporting requirements per State and Federal Guidelines. Serves as primary point of contact and resource for the Department’s contract compliance. Serves as a full-line supervisor.

Job Responsibilities

1. Subject to the approval of the Chief Accountability Officer, acts as policy making official; participates in determining department policies which focus on objective or states principles to control actions toward operating objectives.
2. Serves as a full-line supervisor; assigns and reviews work; provides guidance and training to assigned staff; counsels staff regarding work performance; reassigns staff to meet day-to-day operating needs; establishes annual goals and objectives; approves time off, adjusts first level grievances; effectively recommends and imposes discipline, up to and including discharge; prepares and signs performance evaluations; determines and recommends staffing needs.
3. Establishes policies and standards for fiscal and administrative on-site monitoring reviews and desk audit reviews; prepares state wide coordinated protocols, programs and procedures for the conduct of fiscal and administrative on-site compliance monitoring reviews and desk audit reviews of Department of Human Services (DHS) funded community based services grantee providers, including units of local government, giving due consideration to all Federal State and other applicable regulations, rules and requirements.
4. Advises the Chief Accountability Officer on the adequacy of established contracts/grants related policies and goals; the effectiveness of methods and controls; the propriety and reliability of records and reports; and the degree of compliance with Departmental requirements.
5. Provides for the preparation of reports on the results of fiscal and administrative on-site compliance monitoring reviews and desk audit reviews, outlining significant conditions, needs trends and recommendations to Department management and other interested personnel.
6. Makes recommendations to the Chief Accountability Officer regarding proposed changes in administrative procedures, statutory requirements or other administrative practices for the purpose of ensuring the efficient and economical administration of the Department’s contracts and grants functions. 
7. Maintains effective and cooperative working relationships with personnel of other State agencies, independent audit firms, community provider agencies and other parties involved in the Department’s contracting process.
8. Performs other duties as assigned or required which are reasonably within the scope of duties enumerated above.

Minimum Qualifications

1. Requires knowledge, skill and mental development equivalent to completion of four (4) years of college with courses in business, fiscal or accounting. 
2. Requires prior experience equivalent to four (4) years of progressively responsible fiscal or accounting, including supervisory experience in a public or private business organization. 

Preferred Qualifications

1. Three (3) years of professional experience working with state and federal grant statutes and rules relating to grant fiscal and administrative internal controls, related reporting, and corrective action plans to eliminate or mitigate risks to an acceptable level.
2. Three (3) years of professional experience working with audit guidelines, standards, theory, principles and procedures.
3. Two (2) years of professional experience working with state and federal statutes, rules and regulations relating to state or non-state contracting and procurement. 
4. Two (2) years of professional experience working with 2 CFR 200, The State of Illinois Grant Accountability and Transparency Act (GATA), and 44 Ill. Admin. Code 7000 (GATA).
5. Two (2) years of professional experience working with state accounting systems.
6. Two (2) years of professional experience assigning work, providing guidance to subordinates, recommending counseling and/or discipline following collective bargaining agreements, training staff, approving time off, and preparing and signing performance evaluations.

Work Hours: Mon - Fri, 8:30am - 5:00pm 
Work Location:  600 E Ash St, Springfield, Illinois, 62703 

Office of Contract Administration

Chief Accountability Office

Bureau of Compliance
Agency Contact:   
Posting Group: Leadership & Management; Fiscal, Finance & Procurement; Social Services 

About the Agency:

The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• A Pension Program
• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)

* Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)

• 13 Paid Holidays annually, 14 on even numbered years
• Flexible Work Schedules (when available dependent upon position)
• 12 Weeks Paid Parental Leave
• Deferred Compensation Program - A supplemental retirement plan
• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
• GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
• 5% Salary Differential for Bilingual Positions
• Commuter Savings Program (Chicago only)

These are just a few of the many perks available to all State employees. For more information about our benefits please follow this link:

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the  Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the  Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the  career portal for State employees and review the  Internal Candidate Application Job Aid

Non-State employees: on  Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.

Term Appointment: Candidates hired into a term position shall be appointed for a term of 4 years and are subject to a probationary period. The term may be renewed for successive four-year terms at the Director of the Department of Human Services discretion.

Revolving Door: Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: