Business administrator

Full job description

Primary Location : United States of America-OHIO-Knox County-Mount Vernon

Work Locations : Mount Vernon Development Ctr 1250 Vernonview Drive Mount Vernon 43050

Organization : Developmental Disabilities - Mt. Vernon Developmental Center

Classified Indicator : Unclassified

Bargaining Unit / Exempt : Exempt

Schedule : Full-time

Compensation : 35.74

Unposting Date : Ongoing

Primary Job Skill : Accounting and Finance

Technical Skills : Accounting and Finance

Professional Skills : Attention to Detail

Agency Contact Name : Trina Kolakowski

Agency Contact Information :

Business Administrator 3

(240003TV)

Job Duties

Plans, directs & coordinates business office & support functions of large institution &/or in community or division of large, decentralized agency & in each case, supervises assigned personnel (e.g., analyzes & evaluates programs, policies & procedures; develops policies & procedures & accounting systems for fiscal operations to be followed by all sections of institution or division to ensure accountability; participates in development of institutional or agency-wide policies; oversees operations of business office; prepares &/or coordinates budget planning & review or serves on budget
committee; trains & evaluates staff; ensures & maintains that support services meet accreditation & certification compliance; oversees receipt, disbursement & authorization of all expenditures, payroll, purchasing, accounts payable & special accounts/ trusts & related records maintenance, purchasing, payroll, accounts payable, payroll budget, supplies budget, equipment budget, petty cash, individual’s funds, volunteer funds, I&E funds, equipment inventory, supply inventory, Personal Service contracts, individual resources & Medicaid reimbursement ). Supervises assigned accounting & other Business Office staff involved in fiscal operations, including Resident Funds, Medicaid/Medicare, Accounts Payable, Purchasing, & Storeroom; conducts employee performance evaluations & approves Request for Leave Forms. Establishes & implements accounting & auditing procedures & ensures compliance with department policy & State/Federal regulations.; prepares &/or coordinates budget planning; trains & evaluates staff in business office procedures; oversees receipt, disbursement & authorization of all expenditures, payroll, purchasing, accounts payable & special accounts/trusts & related records maintenance.; attends meetings & trainings as requested; participates with various committees (e.g. CAC); acts as hearing officer at step-1 grievance meetings (pertaining to issues in the Business Office). Manages & oversees all activities of Asset Management (e.g. purchasing, maintain AM in OAKS FIN, annual physical inventories, & monthly/annual certifications); manages, oversees, & maintains all functions of inventory system, Space Utilization System, mobile communication devices, Fleet & Voyager activities; coordinates MBE/EDGE Vendor, Internal Control Processes; acts as Payment Card Administrator. Provides routine analysis of operations cost containment & coordinates internal/external audit processes; supervises & participates in the preparation of budgets & financial statements & reports; advices administrative officials on fiscal & budgetary problems & ensures that solutions are within State & Department policy; performs other related duties as assigned.
Prepares fiscal reports & analysis; acts as liaison between institution or division & central fiscal office, state purchasing, state accounting, office of budget & management, auditor &/or other government officials; attends various meetings; sits on various committees; acts in absence of institution superintendent when assigned; prepares capital improvement & extension project requests; carries out special assignments (e.g., acts as labor relations officer or safety & health officer).
MAJOR WORKER CHARACTERISTICS:
Knowledge of supervisory principles/techniques; accounting or business management; public relations; state laws & rules governing fiscal & support services operations*; personnel policies & procedures*; employee benefits*. Skill in use of office equipment (e.g., adding machine/calculator, copier, video display terminal*). Ability to handle variety of fiscal & support services responsibilities & determine specific course of action; gather, collate & classify information about data, people or things; prepare technical reports, records, policies & procedures; handle routine & sensitive contacts with & inquiries from general public, vendors/ business, employees & government officials. (*)Developed after employment.

What’s in it for you:

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

Medical Coverage

• Quality, affordable, and competitive medical benefits are offered through the available Ohio Med plans.

Dental, Vision and Basic Life Insurance

• Dental, vision, and basic life insurance premiums are free after completed eligibility period. Length of eligibility period is dependent on union representation.

Time Away From Work and Work/Life Balance

• Paid time off, including vacation, personal, and sick leave
• 11 paid holidays per year
• Childbirth/Adoption leave

Employee Development Funds

• The State of Ohio offers a variety of educational and professional development funding that varies based on whether you are a union-exempt employee or a union-represented employee.

Ohio Public Employees Retirement System

• OPERS is the retirement system for State of Ohio employees. The employee contributes 10% of their salary towards their retirement. The employer contributes an amount equal to 14% of the employee’s salary. Visit the OPERS website for more information.

Deferred Compensation

• The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan. Visit the Ohio Deferred Compensation website for more information.

Qualifications 5 yrs. trg. or 5 yrs. exp. in accounting & auditing or business management; 12 mos. trg. or 12 mos. exp. in supervisory principles/techniques.

• Or completion of undergraduate core coursework in accounting or business management; 3 yrs. exp. in accounting or business management; 12 mos. trg. or 12 mos. exp. in supervisory principles/techniques.

• Or 12 mos. exp. as Business Administrator 2, 63316.

• Or equivalent of Minimum Class Qualifications for Employment noted above.

Job Skills: Accounting and Finance ADA Statement

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Drug-Free Workplace

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.

Knowledge of supervisory principles/techniques; accounting or business management; public relations; state laws & rules governing fiscal & support services operations*; personnel policies & procedures*; employee benefits*. Skill in use of office equipment (e.g., adding machine/calculator, copier, video display terminal*). Ability to handle variety of fiscal & support services responsibilities & determine specific course of action; gather, collate & classify information about data, people or things; prepare technical reports, records, policies & procedures; handle routine & sensitive contacts with & inquiries from general public, vendors/ business, employees & government officials. (*)Developed after employment.