Business/Administrative Associate

Business/Administrative Associate - Mile Square Health Center Business/Administrative Associate - Mile Square Health Center Hiring Department : Mile Square Health Center Location : Chicago, IL USA Requisition ID : 1025786 Posting Close Date : 06/21/2024 Salary Range: $60,000 - $80,000 commensurate with experience About UI Health The University of Illinois Hospital & Health Sciences System (UI Health) provides comprehensive care, education, and research to the people of Illinois and beyond. A part of the University of Illinois at Chicago (UIC), UI Health comprises a clinical enterprise that includes a 495-bed tertiary care hospital, 22 outpatient clinics, and 13 Mile Square Health Center facilities, which are Federally Qualified Health Centers. It also includes the seven UIC health science colleges: the College of Applied Health Sciences; the College of Dentistry; the School of Public Health; the Jane Addams College of Social Work; and the Colleges of Medicine, Pharmacy, and Nursing, including regional campuses in Peoria, Quad Cities, Rockford, Springfield, and Urbana. UI Health is dedicated to the pursuit of health equity. Position Summary
The Business Administrative Associate (Business Administrative Associate - Miles Square Health Center) will serve as a member of the Mile Square Health Center finance team. Responsible for the on-going administration of sponsored projects as well as self-supporting funds. This position is responsible for the on-going administrative duties involved in assuring compliance with applicable policies, procedures, rules and regulations of the sponsoring agency, the employing institution, and applicable state and federal requirements. Duties & Responsibilities

• Financial Operations
• Coordinate the unit's day-to-day procurement activities including set-up of contracts using Contracts+, POs via IBuy, P-card, and T-card
• Post expense corrections including JVs and labor redistributions as needed
• Administer the unit's Continuing Medical Education (CME) program
• Financial Administration
• Ensure expenses and revenues are posted in accordance with sponsored projects budgets and Uniform Guidance
• Monitor accounts payable (AP) activity, including reviewing activity and troubleshooting outstanding invoices.
• Oversee the unit's equipment and inventory program, including ensuring biennial inventory compliance
• Financial Reporting
• Assist with the preparation of monthly reconciliations of Mile Square funds
• Assist with the preparation of financial reports and invoices to various external sponsors
• Assist with internal financial requests as needed
• Assist with audit reports as needed
• Policy and Procedure Development, Training Program
• Work with the Finance Team to help develop, implement, and monitor policies and procedures that govern business operations of the unit
• Perform other related duties and participate in special projects as assigned.

Minimum Qualifications

1. Bachelor's degree in business administration, management, or a field related to the position.


2. Two (2) years of professional business, financial, and/or managerial work experience. (NOTE: A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)

This position requires Illinois residency within 180 days of the hire date.


Preferred Qualifications

• Experience working with grants and contracts

Fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification, and language sections.


You may upload a resume, cover letter, certifications, licensures, transcripts, and diplomas within the document section of your online application.


When completing your online application, please be sure to provide detailed information about your job knowledge and specific duties and responsibilities, as your qualifications for any Civil Service position will be primarily determined based on what is contained in the application. Dates of employment and if employed on a full or part time basis (including number of hours per week) must be indicated for each position held. Additional consideration will be given to supporting documentation i.e., resume, transcripts, licenses, and certifications so please be sure to attach all applicable documents.



If an application is not fully completed and submitted by the close date, the applicant/employee will not be considered for this position.


For fullest consideration, the above-mentioned requirements must be submitted no later than 6/21/2024 .


Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application, you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date.


This is a full-time and benefits eligible position. UI Health offers competitive salaries commensurate with experience. All full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition, we offer tuition waivers for employees and dependents. Go to for a complete list of Employee Benefits.



The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.



The university provides accommodations to applicants and employees. Request an Accommodation

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The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.





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