Campus Operations and Safety Manager

Job Description

Title: Campus Operations and Safety Manager
Division : School-Wide
Location : Making Waves Academy Richmond
Reports to: Director of School Operations
Status : Full-time, Exempt (Year-Round)
Supervises: Custodians, Campus Operations & Safety Coordinator, Campus Supervisors
Salary: $75,000-$95,000 plus $12,000 Temporary Cost of Living Allowance and MWA Benefits Position Summary
The  Campus Operations and Safety Manager are responsible for the day-to-day building operations, safety, and security of the Making Waves Academy 20.25 acre campus (combined approximately 304,000 sq. ft). The position requires a team leader with strong organizational skills, knowledge of effective safety and security practices, and knowledge of the essential elements of facility maintenance on a school campus including but not limited to: HVAC, painting, plumbing, electrical, building materials, locks, landscaping, and field maintenance; and the knowledge and ability to perform minor repairs when necessary. This person will oversee the custodial contract and the facility support, repair and maintenance ticket system in partnership with MWA’s landlord. This person will also be responsible for ensuring that the school follows the local, state, and federal applicable codes, regulations, and standards pertaining to facility operations, safety and security. The Campus Operations and Safety Manager is responsible for managing the team responsible for the maintenance and security of the campus, its staff and student body including full-time custodial and campus supervision staff, a full-time campus operations and safety coordinator, as well as any contractors/vendors as needed. They oversee safety and campus supervision, implementation of security systems including building access, and they interface with building occupants to maintain a safe and comfortable work environment. Additionally, the Campus Operations and Safety Manager oversees space management including coordination of storage, office moves and space assignments.  Through their work, the Campus Operations and Safety Manager will maintain a safe, secure, and comfortable environment conducive to student learning. Primary Responsibilities Leadership and Supervision

• Coordinate and supervise duties of the team, including the review and evaluation of work assignments such as daily campus supervision, timely attention to safety issues and projects, cleaning of all indoor and outdoor areas, and emergency cleanups for completion and compliance.
• Implement and maintain a work order/capital forecast reporting system that generates routine reports to identify ongoing/persistent challenges and to forecast needs/issues based on trends.
• Coordinate and supervise the work of outside contractors and vendors for crafts, such as custodial “night crew” and auto/golf cart mechanic, and inspect for completion of assignments by direct team members and by facility maintenance and repair contractors secured by MWA landlord to provide feedback.    
• Forecast, allocate, and supervise the financial and physical resources of the facility management area.

Safety and Security

• Identify major security, safety hazards, and major repair needs. Submit requests for deferred maintenance projects to the Chief Operating Officer and/or landlord for capital improvements and tenant improvement projects.
• Develop a plan for 24-7 coverage relating to building usage, custodial, grounds, maintenance, safety, security, and emergencies.
• Oversee the development of safety systems and response plans.
• Coordinate and direct the work of the Campus Supervision team to ensure a safe, well monitored school environment that is responsive to the needs of students and staff in both routine and urgent or emergency situations for all school related activities and events.
• Maintain inspection records, permits, construction documents, and internal facility audits.
• Creates and oversees standard operating procedures to open, run and close the campus.
• Oversee building keying system and master keying record of all keys issued to and retrieved from employees.

Oversight and Maintenance of Facilities

• Assist in or coordinate preventive maintenance including the overall planning and decision-making for maintaining the safety, utility, and appearance of the facility, in partnership with MWA’s landlord as applicable.
• Manage and oversee the HVAC Energy Management System, lighting, and door closure schedules.
• Oversee custodial supplies and equipment to maintain an appropriate level of storage inventory and distribution of supplies and equipment.
• Oversees master storage plan for the campus, and oversees maintenance of inventory and location of stored items.

Mission Alignment

• Demonstrate knowledge of, and support, Making Waves Academy’s mission, core values, standards, competencies, and code of conduct outlined in the Employee Handbook.
• Participate in the school community – attending school competitions, performances, assemblies, and extracurricular activities.
• Perform other duties as assigned with enthusiasm and commitment.

Work Environment
This job operates in an indoor and outdoor environment. Physical Demands
While performing the duties of this job, the employee may be required to frequently walk or drive a golf cart across the middle and upper school campus, participate in campus supervision duty each week, lift boxes up to fifty (50) lbs., and bend or stand for long periods of time. Travel
None Qualifications Experience

• Minimum 3 years experience in safety and security required, preferably in a school environment.
• Minimum 2 years experience in coordination of building maintenance and custodial work required.
• 3-5 years of experience supervising employees.
• Knowledge of environmental and safety rules, regulations, and policies; ability to conduct job site inspections to ensure compliance with applicable regulations and requirements and maintenance of a safe work and learning environment.

Skills

• Comfort managing teams, processes, systems, and contractors
• Ability to maintain a high degree of professionalism and works well in a team in day-to-day and stressful situations
• Ability to walk and be on feet for the entire 8-hour shift or longer as needed
• Ability to work in an outdoor environment and under various weather conditions
• Ability to lift fifty (50) lbs., walk, climb and bend
• Highly effective and professional communication skills with staff, students, and families
• Ability to adapt and align on school-related initiatives
• Highly organized, goal-oriented, and focused on outcomes
• Ability to work collaboratively and independently
• Ability to work effectively in fast-paced environments with limited supervision
• Demonstrate an understanding of technology and systems management platforms (such as time-keeping system, Google Suite, Google Drive, and facility maintenance platforms)
• Professional orientation – appearance, communication, organization, and attitude

Education

• High school diploma or equivalent required
• OSHA-certified LIFTS

Licenses or Certificates Needed

• Employment eligibility will include fingerprints, tuberculosis, and/or other employment clearance

Preferred but not required

• Spanish language proficiency
• Experience in a school environment
• Effective verbal and written communication
• Knowledge of methods, practices, equipment, and supplies used in facility maintenance and safety regulations , including preventive maintenance
• Knowledge of project management principles and supervision
• Preferred working knowledge of playground safety and guidelines set by California ’s Division of State Architect (DSA) .

Reasonable Accommodation
Consistent with its obligations under the law, MWA will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Equal Employment Opportunity Is Our Policy

Making Waves Academy is an equal opportunity employer. It is the policy of the School to afford equal employment and advancement opportunities to all qualified individuals without regard to their perceived or identified: race (including traits historically associated with race, such as hair texture and hairstyle, including but not limited to braids, locks, and twists); color; gender, (including gender identity, gender expression, and transgender identity, whether or not the employee is transitioning or has transitioned); sex (including pregnancy, childbirth, breastfeeding, and medical conditions related to such); religious creed (including religious dress and grooming practices); marital/registered domestic partner status; age (forty (40) and over); national origin or ancestry (including native language spoken and possession of a driver’s license issued to persons unable to prove their presence in the U.S. is authorized by federal law); physical or mental disability (including HIV and AIDS); medical condition (including cancer and genetic characteristics); taking of a leave of absence pursuant to the Family Medical Leave Act (“FMLA”), Pregnancy Disability Leave (“PDL”) law, Americans with Disabilities Act (“ADA”), California Family Rights Act (“CFRA”), the Fair Employment and Housing Act (“FEHA”), or laws related to domestic violence, sexual assault, and stalking laws; genetic information; sexual orientation; military and veteran status; or any other consideration made unlawful by federal, state, or local laws.

This policy extends to all job applicants and employees and to all aspects of the employment relationship, including the hiring of new employees and the training, transfer, promotion, discipline, termination, compensation and benefits of existing employees. For a full copy of our non-discrimination policy, visit: