Classifications Analyst

Title:  Human Resources Representative

Agency : Emergency Management Agency 

Posting Number: 37367

Opening Date/Time:  04/26/2024
Closing Date/Time: 05/10/2024 
Salary:  Anticipated Starting Salary (Effective 7/1/24) $5,423 monthly; Full range $5,423 - $7,721 monthly
Job Type: Salaried 
County:  Sangamon
Number of Vacancies: 1
Plan/BU:  RC062

Position Statement:   The Illinois Emergency Management Agency is seeking to hire a Classification Analyst to assist with position descriptions and organizational charts in the Human Resources Office, Classifications Unit. This position is responsible for reviewing and updating existing position descriptions and establishing new positions to meet the agency’s business needs. This position also updates the agency’s official organizational chart based on approved changes to positions and employee transactions. The ideal candidate for this position must be highly organized and be able to adapt to changes in a fast paced and collaborative work environment. The candidate must also possess the ability to communicate effectively with all stakeholders regardless of position. Our employees work in an ever-changing environment that presents new challenges and rewarding results. If you are interested in joining our team, we invite you to apply for the Classifications Analyst position with IEMA!

Agency Statement: Are you ready to make a difference in the lives of others? The Illinois Emergency Management Agency and Office of Homeland Security (IEMA-OHS) is a team of emergency management professionals who support local communities by providing experience, perspective, and resources to help residents prepare for, mitigate, respond to and recover from threats, hazards, disasters or emergencies. IEMA-OHS is the lead agency for disasters and emergencies statewide and plays a key role in protecting the health, life, and safety of all Illinoisans.

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Resume Preferred but Not Required 

 

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 37367  

Position Overview

1. Under direction serves as a Classifications Analyst for the Illinois Emergency Management Agency and Office of Homeland Security (IEMA-OHS), performing professional functions and duties for the effective implementation of the Department’s Classifications Program . 

• Conducts preliminary review of job descriptions (CMS-104) to determine the correct allocation, appropriateness, and difficulty of duties and functions, and to determine appropriateness of minimum and preferred qualifications.
• Confers with hiring managers to secure any required additional information.
• Identifies issues on CMS-104 and submits to Classifications Human Resources (HR) Specialist Lead Worker for review and final approval.
• Submits final approved CMS-104s to Central Management Services (CMS) for review and approval.
• Utilizes Docuware and SharePoint in performance of duties.

2. Drafts position establishments, abolishments, and other position description actions for approval of lead worker . 

• Conducts studies and researches current positions for comparative analysis as well as possible duplication of duties/responsibilities.
• Researches class specifications to determine proper allocation, duties, and qualifications of submitted CMS-104s.
• Submits final drafts to lead worker for final technical review and approval.
• Monitors Docuware for approved CMS-104s and moves files to the appropriate SharePoint folder.
• Prepares and sends notices of CMS approved position descriptions to required agency personnel.

Position Overview

3. Serves as a backup to the HR Transactions Specialist and assists with agency transactions as needed:

• Reviews and processes a variety of transactions for the agency including probationary appointments, job assignments, leave of absence (LOA) requests, Family Medical Leave (FML) requests, etc.
• Performs timekeeping tasks as needed in cooperation with the HR Transactions Specialist.
• Tracks performance evaluations for IEMA-OHS employees and communicates evaluation due dates to supervisors.
• Prepares, maintains, and stores a variety of HR files and records relating to transactions.
• Performs special transactions-related projects as needed.

4.  Prepares and maintains IEMA-OHS organizational charts, monthly allocation reports, and files:

• Utilizes computer software (VISIO) to create and/or edit organizational charts reflecting changes within the organization.
• Utilizes information received from supervisors and staff regarding new/revised or abolished position descriptions.
• Cross checks monthly transaction notices with organizational charts for correct employee placement and position coding and makes necessary updates.
• Reviews and updates organization’s high-level position charts, including 4d3 charts monthly.
• Distributes reports to appropriate staff.
• Maintains abolishment files and establishes new electronic position file folders.

Position Overview

5.  Assists other sections of HR as required:

• Assists the hiring team with various administrative duties as needed.
• Coordinates interview schedules for open vacancies by collaborating with the hiring specialists and managers throughout the agency.
• Gathers and disburses interview materials to respective panel members.
• Communicates with candidates regarding interview scheduling.
• Assists in managing shared inboxes for the team.

6. Serves as a liaison between Classifications and IEMA-OHS staff, & between Classifications and CMS staff:

• Interprets and explains personnel/classification program processes, Personnel Code and Rules to agency staff to ensure understanding and conformance.
• Confers with CMS regarding issues with 104 submissions and for assistance with problematic classification actions.
• Explains and interprets agency programs to management staff to ensure understanding of relationships, roles, and utilization of positions.
• Provides guidance and recommendations to management and staff regarding the placement of positions and evaluation of duties.

7.  Participates in continuing classification education and training with HR Lead and Classifications Program Manager:

• Increases familiarity with the more complex technical classification processes and reviews including more technical and complex establishments, realignments, reorganizations, transitions, etc.
• Travels in performance of duties, including but not limited to, staff meetings, training meetings, etc.

8. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

1. Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college.
2. Requires one (1) year of professional experience, preferably in human resources, or satisfactory completion of an approved training program.

Preferred Qualifications

1. One (1) year of experience performing professional functions a nd duties in a position classification program.
2. One (1) year of experience conducting reviews of job descriptions to determine allocation.
3. One (1) year of experience drafting various types of position descriptions.
4. One (1) year of experience conducting studies and comparative analysis of position descriptions.
5. One (1) year of experience providing interpretation of human resources related policies and procedures such as those outlined in the Personnel Code, Personnel Rules, bargaining unit contracts, class specifications, position classification guidelines, Federal Merit Standards, Equal Employment Opportunity Act and the Civil Rights Act.
6. One (1) year of experience utilizing and implementing personnel processes as laid out in instructional, operational, and procedural manuals.
7. One (1) year of experience drafting human resources related correspondence to a variety of individuals ensuring clarity of information provided.
8. One (1) year of experience utilizing Microsoft Office Suite including Outlook, Word, Visio, and Excel.
9. One (1) year of experience utilizing SharePoint, Microsoft Teams, and WebEx.

Conditions of Employment

1. Requires a criminal history background check through the Illinois State Police.
2. Requires ability to travel in the performance of duties, with overnight stays as appropriate.
3. Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This requires the ability to work evenings and weekends.
4. Requires ability to use agency suppled equipment such as laptop, personal computer, work cell phone, etc.

Work Hours: Monday-Friday 8:30am-5:00pm
Work Location:  1035 Outer Park Dr, Springfield, Illinois, 62704-4462
Agency Contact:  

Posting Group:  Leadership & Management

This position [DOES NOT] contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the  Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the  Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: