Contract Support Specialist Supply Chain Remote

Monday - Friday, 8am - 5:00pm. 

Responsible for the management, support and maintenance of the Contracts and Strategic Sourcing contract database for all D-HH facilities and clinics.

1. Provides technical and maintenance support for complex system-wide centralized contract data repository including, but not limited to all written agreements, letters of understanding, amendments to contracts, pricing exhibits, leases, maintenance agreements, licenses.
2. Inputs, validates and maintains contract database. Develops extensive cross-referencing and tracking processes; recognizes duplicate or similar contracts and notifies responsible partners.
3. Responsible for data integrity, monitoring the data base to meet defined metrics, including tracking and archiving of expired contracts and reviewing for evergreen clauses.
4. Oversees the security of the system and monitors and reports deviations to leadership.
5. Develops and disseminates reports as required.
6. Identifies and implements opportunities for improvement in the system and processes.
7. Assumes role of “subject matter expert” relative to the database, its functionalities and use.
8. Performs monthly audits of contracts to ensure payments and other term are consistent with contract terms
9. Plans, prepares and conducts on-going education for management (Manager Quick Start training), updates policy and other educational materials.
10. Supports due diligence for bond offerings by organizing contracts into separate data bases for legal review; storing to disk for permanent records; and supporting Legal Services as requested.
11. Optimizes use of the contract data base by establishing new sections (Permanent Documents) as needed.
12. Performs other duties as required or assigned.

• Bachelor’s Degree or the equivalent in education and experience required.
• Paralegal experience preferred
• Contract review experience preferred
• Two (2) years of administrative experience in a contracting environment preferred
• Demonstrated knowledge of contract management software program and its capabilities
• Strong organizational skills, attention to detail, good judgment, discretion and ability to work in both a team environment as well as independently, and prioritize work.
• Must have a strong understanding of organizational structure of all Health Systems.
• Ability to work effectively with internal staff at all levels of the organization as well as with external vendors, organizations and agencies as related to contract clarification.

• None