Coordinator II - Fast Hire

We are hiring a capable Coordinator II to join our stellar team at University of St Thomas in Saint Paul, MN.
Growing your career as a Full Time Coordinator II is a great opportunity to develop competitive skills.
If you are strong in critical thinking, people management and have the right drive for the job, then apply for the position of Coordinator II at University of St Thomas today!

The University of St. Thomas invites qualified candidates to apply for a Coordinator II position within Theology department in the College of Arts and Sciences (CAS).

 

The University of St. Thomas embraces diversity, inclusion, and equal opportunity for all. Our convictions of dignity, diversity and personal attention call us to embody and champion a diverse, equitable and inclusive environment. The University is an Equal Employment Opportunity Employer (EEO). All qualified applicants will receive consideration for employment without regard to race, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. We are committed to building a skilled team that represents a variety of backgrounds and perspectives. This commitment is consistent with our mission: Inspired by Catholic intellectual tradition, the University of St. Thomas educates students to be morally responsible leaders who think critically, act wisely, and work skillfully to advance the common good. A successful candidate will possess a commitment to the ideals of this mission.

 

JOIN OUR COMMUNITY

The University of St. Thomas offers a competitive and comprehensive benefits program, which includes:

• Up to 100% tuition remission for employees, spouses, and dependents upon eligibility
• A generous Employer retirement contribution of 9.4% of annual salary upon eligibility
• Medical, dental, and vision options
• Employer-paid disability, life, and AD&D benefits

JOB SUMMARY

The coordinator provides support for the Theology department, including but not limited to marketing, event planning, course scheduling, budget maintenance, office and calendar management, student worker supervision, and faculty onboarding

 

ESSENTIAL FUNCTIONS

1. Marketing and Events: Content manager for internal and external department websites. Create in-brand digital and print ads for different audiences, distribute through multiple campus channels. Manage social media accounts and content calendar. Prepare, edit, and send department enewsletter twice per year. Design and update flyers for majors and minors. Support summer orientation and registration. Coordinate logistics for 15-20 events per year, including speaker contract and payment, facility reservation, hospitality, and advertising. Record and archive public lectures and all faculty publications. (Programs: Canva, Campus Labs, Cascade, Digital Commons, Lyris, Panopto, Research Online, Salesforce, Series 25, Social Tables, T4)

 

2. Academic Coordination: Work with chair and 40 faculty to organize and enter details for 160+ course sections per year. Act as liaison between department and Registrar. Monitor enrollment and act to encourage registrations by maneuvering waitlists and reaching students via email, social media, TAK Theology Honor Society, and Theology major & minor course. Create and perform data audits. (Programs: Banner, Canvas, Classfinder, Cognos, Curriculog, Decision Support, Murphy)

 

3. Office Management: Keep technology and office inventory and order supplies and services. Prepare correspondence to other staff, faculty, prospective and current students, and vendors. Manage department calendar and take meeting minutes. First point of contact for visitors and students. Manage access to shared files and maintain email distribution groups. Communicate with peers across campus and share best practices and resources. Participate in and/or lead training and professional development opportunities. (Programs: MS Office Suite, Outlook, Sharepoint, Zoom)

 

4. Record and Budget Management: Make and track payments, assist with budget planning and credit card reconciliation, provide reports and spreadsheets for chair review. Support annual reporting with data collected throughout the year. (Programs: Ebuy&Pay, Murphy Finance, Cognos Finance, database management, Optix, Wells One)

 

5. Supervise Student Workers: Assess needs and hire when appropriate for tutors and office and social media assistants. Train and create schedules, assign and monitor work, approve timesheets. (Programs: Talent Management System, Facebook and Instagram Business Suites, YouTube administration)

 

6. Faculty Onboarding and Contracts: Coordinate interview logistics with search committee. Complete new hire paperwork and continue onboarding of faculty through first several months. Request faculty contracts and overload payments, and track stipends. Keep records of CVs, transcripts, and syllabi, and track number of courses taught to determine paygrade for each faculty. (Programs: university systems)

 

7. Other duties as assigned.

 

 

 

Minimum Qualifications

• High school education or the equivalent
• Three years of administrative support experience
• Fully vaccinated for COVID-19 or eligible for legally required exemption such as a medical or religious reason.

Preferred Qualifications

• Experience working in a higher education setting

HOW TO APPLY

All interested candidates must apply online at . Follow the instructions to complete an online application which includes creating or updating an applicant profile, uploading a resume, and completing a job specific application.

 

In light of its commitment to create and maintain a safe learning and working environment, employment with the University of St. Thomas requires consent and successful completion of a background screening.

Official job posting is available at .

Benefits of working as a Coordinator II in Saint Paul, MN:

● Company offers great benefits
● Company offers career progression opportunities
● Advantageous package