Coordinator of finance administration

About us

We are a small 501(c)3 non-profit, working mostly remotely except for our events, course sessions, and occasional in-person staff meetings. Our dedicated team creates and delivers leadership development courses for healthcare professionals both in and out of Maine.

The Hanley Center is hiring! Our small non-profit, mission focused team is looking for a collaborative, smart, detail oriented part-time Coordinator of Finance & Administration. This is an important role to keep us on track to meet our mission every day! If you have 5 years of bookkeeping/finance experience, we want to talk with you! To learn more about the Hanley Center and our important work in healthcare, go to

Financial Services

• Coordinate and serve as a clearinghouse for services provided by external financial consultants
• Monthly financial reporting package, cash flow projections and annual budget
• Annual external financial review and IRS 990
• Provide internal bookkeeping, accounts payable and accounts receivable services, creating and disseminating all invoices, tracking AR and paying all bills in a timely manner
• Prepare and present weekly banking and AR reports for Executive Director
• Maintain records of contributions and assist Executive Director on Annual Fund and Endowment campaigns
• Prepare financial reports for Executive Committee and Board of Directors
• Prepare budgets for projects and estimates for project proposals.
• Attend Board meetings to respond to financial questions, as needed

Grants and Contracts

• Maintain records of all grants and contracts to ensure completion of required reports
• Develop work plans for major projects and assist project leads on tracking deliverables
• Schedule and support quarterly in-house Contracts and Grants planning meetings
• Prepare budget reporting for contracts and foundation funded projects

Miscellaneous

• Monitor use of corporate credit card
• Collect and disseminate weekly staff timesheets for payroll administrator
• Process expense payments for staff
• Check PO Box (in Portland, Maine) 2x each week for checks and other correspondence

Minimum Experience/Education

• 5+ years of bookkeeping and development of financial reporting
• Experience working as part of a small team
• Experience developing and tracking budgets
• Proficient with accounting software, preferably QuickBooks
• Proficient with Microsoft Office Suite software (Word, Excel, Sharepoint, etc...)
• Associates degree in Accounting or Business preferred
• Comfortable and experienced communicating with senior leaders

Depending on the negotiated weekly hours, this position may be benefit eligible.

To apply, send cover letter and resume to: Judiann Smith, Executive Director at .

Applicants will be considered on a rolling basis until the position is filled.

No phone calls, please.

The Daniel Hanley Center for Health Leadership is an Equal Opportunity Employer.

Job Type: Part-time

Pay: $29.00 - $34.00 per hour

Expected hours: 16 – 20 per week

Experience level:

• 5 years

Schedule:

• 4 hour shift
• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Bookkeeping: 5 years (Required)

License/Certification:

• CPA (Preferred)

Ability to Commute:

• Portland, ME 04101 (Preferred)

Ability to Relocate:

• Portland, ME 04101: Relocate before starting work (Required)

Work Location: Hybrid remote in Portland, ME 04101