DATA COORDINATOR - Hiring Fast

We are hiring an ambitious DATA COORDINATOR to join our vibrant team at University of Washington in Seattle, WA.
Growing your career as a Full Time DATA COORDINATOR is an awesome opportunity to develop useful skills.
If you are strong in persuasion, creativity and have the right personality for the job, then apply for the position of DATA COORDINATOR at University of Washington today!

DATA COORDINATOR

Req #:

220908

Department:

DEPARTMENT OF MEDICINE: ONCOLOGY

Job Location:

Seattle Campus

Posting Date:

04/12/2023 

Closing Info:

Open Until Filled 

Salary:

$4,396 - $5,230 per month 

Other Compensation:

 

Limited Recruitment:

Open to UW Employees only
If you are a UW employee and would like to be considered for this position, please login to your UW employee profile to apply.

Shift:

First Shift 

Benefits:

As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.  UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.  Position Purpose
The University of Washington, Division of Medical Oncology has an excellent position for a Clinical Research Data Coordinator in the Phase I Clinical Trials  Research Program. The purpose of this position is to promote the research objectives of the Phase 1 Program in the Division of Oncology (www.seattlecca.org/clinical-trials/phase1.cfm). This position works with Division of Medical Oncology faculty to facilitate Phase 1 and other early development pharmaceutical-sponsored and investigator-initiated clinical trials, identify research problems and design hypotheses to be tested.  This position is responsible for independently designing and implementing multiple research projects to test the hypotheses in human subjects. Position Complexities
The Data Coordinator will work with the research team to collect and abstract clinical data from medical records and research charts, work closely with the physicians and research staff in providing administrative and technical support for research projects, and will follow complex instructions for processing laboratory samples (including tumor tissue samples) for tracking, storage, or shipping. Position Dimensions and Impact to the University
The mission statement of the University of Washington Medical Center states that the Medical Center serves as a research resource, providing an environment in which clinical research may be conducted.  This position is essential to that mission.  This position provides significant contributions to research development, implementation and analysis for the Division of Oncology.  It is responsible for overseeing the management of clinical trials, the majority of which provide significant financial support for the Division of Oncology.  Furthermore, at any one time up to 100 oncology patients from the Phase I Program will be enrolled on these clinical trials. DUTIES AND RESPONSIBILITIES
This position must be able to work independently on multiple research projects without benefit of written policies or procedures.  This position requires daily interaction with physicians, other health care personnel (e.g. nurses, patient care coordinators, patient service representatives, medical assistants), pharmaceutical company sponsors and any other groups integral to the successful completion of the research project. Data Coordination, Abstraction and Analysis - 55%

• Work independently to obtain, abstract, and code complex clinical information from multiple sources (medical records, research records, etc.) for research subjects.  Code and record said information into various study-specific data-capture systems (both electronic and paper-based).
  
• Resolve and answer data queries with minimal errors.
  
• Make independent judgments about the relevance of the clinical data to the research for complicated oncology research subjects.
  
• Create and maintain patient shadow charts (paper and eCharts)
  
• Principally responsible for maintaining computer spreadsheets and databases for research studies.
  
• Understanding research study flow, work with clinic staff support services and research team members to set-up research subject appointments at required intervals.
  
• With study team, draft study specific visit checklists to meet study protocol needs.
  
• Independently develop study-specific or program data acquisition forms.
  
• Work professionally with sponsor representatives to review and correct data recorded in the case report forms.  Exercise independent judgment on query resolutions.    
  
• Schedule monitoring visits with sponsor representatives and request electronic medical records access for their visits.
  
• Request medical records and archival tumor tissue when required from outside medical facilities. Clinical Trial Management System (CTMS) Data Entry - 20%
  
• Enter completed patient visits, protocol deviations and additional data points into CTMS system.
  
• Collaborate with members of Phase I Program team to ensure data entry is up to date and accurately reflects activities relating to research. Protocol Coordination - 10%
  
• Collate and maintain clinical information from multiple sources into research charts, eCharts, study binders, etc.
  
• Independently track and maintain research subject schedules based on complex protocol-specific requirements.
  
• Assist with retrieval and return of oral investigational agents to IDS pharmacy. Patient Contact - 5%
  
• Interact with patients at study visits to collect data.
  
• Perform protocol mandated ECGs.
  
• Collect tissue from fresh tumor biopsies (SCCA, UWMC, Harborview, etc.) Research Billing - 5%
  
• Assist Research Coordinators in insuring proper billing of research charges. Research Specimen Tracking and Coordination - 5%
  
• Assist Phase I Lab with tracking laboratory sample supplies, completing requisition forms and answering central laboratory as needed.
  
• Assemble archival and fresh tumor tissue laboratory kits and ship samples per central laboratory manual guidelines.
  
• Assist Phase I Lab with tracking research subject blood, urine, and tissue samples following study specific guidelines for storage and/or shipping as needed.
  
• Assist Investigators and study team with preparation and analysis of study data for publication and grant preparation.
  
• Perform related tasks as assigned. MINIMUM REQUIREMENTS
  
• Bachelor's Degree in a science-related field
  
• Minimum one year experience in the medical field OR equivalent combination of education and related experience Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.ADDITIONAL REQUIREMENTS
  
• Demonstrated understanding of medical terminology
  
• Strong computer skills and experience with data entry and databases
  
• Strong attention to detail and ability to organize work
  
• Ability to communicate effectively both verbally and in writing, and to work effectively with colleagues, research subjects, and study sponsor representatives
  
• Demonstrated ability to work independently and to carry out complex tasks DESIRED QUALIFICATIONS
  
• Knowledge of Oncology practice and terminology
  
• Prior working experience at the UWMC, FHCC, and/or SCCA
  
• Prior experience in basic processing laboratory samples
  
• Competency in Microsoft Office software
  
• Competency in Allegro and OnCore CTMS software
  
• Knowledge of HIPAA regulations
  
• Knowledge of GCP (Good Clinical Practice) CONDITIONS OF EMPLOYMENT
  
• This position is located in a clinical and research environment that is located on the Fred Hutchinson Cancer Center campus
  
• Work hours frequently exceed 40 hours per week and can be deadline dependent Application Process:
  The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at View phone number on jobs.ispe.org or View email address on jobs.ispe.org.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

COVID-19 VACCINATION REQUIREMENT

Employees of the University of Washington are required to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.

Open to UW Employees only
If you are a UW employee and would like to be considered for this position, please login to your UW employee profile to apply.

Benefits of working as a DATA COORDINATOR in Seattle, WA:

● Learning opportunities
● Opportunities to grow
● Attractive package