Director Management Operations II

Director Management Operations  II - Otorhinolaryngology 

McGovern Medical School 

Position Summary:

UTHealth Houston’s McGovern Medical School is recruiting a Director of Management Operations II (DMO II) for its department of Otorhinolaryngology.  Open due to an upcoming retirement, the Director will manage the department’s daily clinical, business, and administrative operations, vital for its ongoing national and international success.

Under the guidance of Dr. Martin Citardi, globally respected Professor and Chair, as well as Vice Dean for Clinical Technology, the DMO II will join during an exciting phase of expansion and innovation. The Director will work closely with the department's 18 distinguished Faculty members, 2 Researchers, 68 Classified staff, and 16 Trainees to propel its threefold mission in clinical operations, research, and training. Serving as the primary executive for the department's business, financial, and administrative functions across clinical service, academic pursuits, and research endeavors, the incoming DMO II will manage a departmental budget of ~ $23 million. 

With five (5) clinic locations,  the department’s affiliate partners include: Memorial Hermann’s TMC and Surgery Center campuses, Harris Health’s Lyndon B. Johnson hospital, and UT Physicians and is home to the Texas Center for Facial & Plastic Surgery, Texas Sinus Institute, Texas Skull Base Physicians, and Texas Voice Performance Institute.

Candidates should possess a minimum of seven (7) years of demonstrated experience in leading a significant clinical operations program. The preferred candidate will exhibit strategic acumen, collaborative qualities, and a strong commitment to fostering relationships with physicians, clinicians, faculty, students, and staff.

 Position Key Accountabilities:

1.  Plans, implements, and controls operational, financial, administrative and philanthropic activities in the areas of education, research services for the department under the direction of the Executive Director of Administration – Medical School, and department Chairs.
2.  Designs and evaluates operational and financial models; prepares and implements business and strategic plans, and develops and maintains administrative infrastructure for efficient and financially sound operations.
3.  Develops, implements, and monitors budget for multiple funding sources and ensures budget compliance with grant, legislative or organizational policies, procedures, rules and regulations. 
4.  Assists with the evaluation and preparation of grant proposals and budgets, monitors compliance with grant restrictions/regulations, and ensures appropriate reporting to granting agencies.
5.  Ensures faculty, staff, students and fellows understand compliance regulations and rules. 
6.  In conjunction with Department Chair and faculty, identifies and develops entrepreneurial projects to fund research and/or teaching efforts in support of the Department and Medical School stated missions.
7.  Manages departmental facilities, procurement activities, equipment purchases, and equipment inventory. Oversees construction and/or renovation projects.  
8.  Serves as key liaison for department with other UT-H areas such as the Graduate School, Sponsored Projects, Accounting, Purchasing, Human Resources, Legal Affairs, Compliance, other medical school departments and external entities such as other state and federal agencies and professional organizations. 
9.  Acts as a designated responsible party for financial reporting for the department.  Ensures the department’s accounts are reconciled in a timely manner, and that the adequate separation of duties are established and maintained and that any contingent liabilities are identified and adequately communicated to the university’s central financial reporting personnel.  Has an affirmative role to ensure that financial information for the department reflects actual results of operations.
10.  Balances the needs of department chair and central finance and accounting, through open communication and professional competence.
11.  Prepares and interprets financial analyses to better support the department’s mission.
12.  Manages contracts for professional services, processing contractual agreements, invoicing and collection activities to ensure a positive margin.  Understands that, at a minimum, recovery of the full costs of services provided is an important goal of contractual “sales” of department’s personnel and other resources.
13.  Manages Human Resource functions for the department with regards to: recruiting and selection, hiring and termination, training, professional development, mentoring, counseling, performance evaluations, and salary planning.
14.  Responsible for the design, execution and effectiveness of a system of internal controls which provides reasonable assurance that operations are effective and efficient, assets are safeguarded; financial information is reliable and compliant with applicable laws, regulations, policies and procedures.
15.  Serves on or leads various medical school, university or external professional committees.
16.  Performs other duties as assigned.

Minimum Education:

Bachelor’s degree in Science, Business, Public Health Care Administration or related field.  Advanced degree preferred

Minimum Experience:

Seven (7) years of related experience preferably in an academic or healthcare administration setting.

Physical Requirements:

Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

Security Sensitive:

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215

Residency Requirement:

Employees must permanently reside and work in the State of Texas.