Engineering Administrative Assistant

Welcome to the City of Box Elder, the "Gateway to the Black Hills" of South Dakota and home to Ellsworth Air Force Base. We are a small but dedicated group of professionals who take pride in our work and love serving our vibrant community. Our city is growing, and we have an opening for an experienced person to join our team as the Engineering Administrative Assistant. This individual would become part of a dynamic, engaging team that values the contributions made by its employees and encourages professional development.

The Engineering Administrative Assistant provides excellence in high-level administrative and clerical assistance for the City's Engineering Department. This person will also have the opportunity to support our Grant Writer/Administrator in securing the funding for upcoming projects.

As the Engineering Administrative Assistant, you'll be the mastermind juggling calendars, wrangling documents, and keeping the gears of our engineering marvels turning smoothly. You will be an integral part of our team, collaborating with other departments, assisting with proposals, and even tackling research projects that will have a direct impact on our city.

If you are ready to take your administrative skills to the next level, please read on to find out more about this position and how to apply!

Essential Functions- Duties may include but are not limited to the following:

• Keep workflows humming by scheduling meetings, taking notes, and ensuring deadlines are met like clockwork.
• Become the master of organization, keeping project files and paperwork accessible and orderly.
• Collaborate with cross-functional teams to ensure effective communication and seamless project implementation.
• Assist our Grant Writer/Administrator with gathering data, managing deadlines, and tracking submissions.
• Dive deep into technical topics to support research and proposals.
• Wield spreadsheets and project management software like a pro.

What We Are Looking For:

• An innovation enthusiast with a minimum of 2 years of administrative experience and a High School Diploma/GED OR an equivalent combination of education, training, and experience.

• Proven ability to handle multiple projects simultaneously while meeting deadlines.

• Exceptional organizational and problem-solving skills.

• Proficiency in Microsoft Office suite and familiarity with graphic design software.

• Someone who can take initiative, has excellent communication skills, and a collaborative mindset.

Required Certificates, Licenses, and Registrations:

Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.

• Valid driver's license.

What the City of Box Elder Offers:

The City of Box Elder has a generous paid time off program, 10.5 paid holidays per year, and excellent benefits which include 100% employer-paid health, dental, and vision insurance for the employee. Please see the link here for more information on benefits: 2024 Benefits Handbook

Employees will be enrolled in the South Dakota Retirement System with a 6% employer match from the City of Box Elder.

More information on the South Dakota Retirement System can be found here: SDRS Overview

The City of Box Elder is an Equal Opportunity Employer.

Conditions of Employment :

A candidate receiving a conditional offer of employment will undergo a background investigation and drug screening.