Executive

Come help the Department of Corrections transform lives for a safer Minnesota! Each day when you come to work for the Department of Corrections, you have the opportunity to truly make a difference in the lives of those under our care and for those in communities throughout Minnesota.

Job Details

Working Title: Exec 2

Job Class: Executive 2

Agency: Corrections Dept

• Who May Apply : Open to all qualified applicants
• Date Posted : 04/06/2024
• Closing Date : 04/12/2024
• Hiring Agency/Seniority Unit : Department of Corrections
• Division/Unit : Facility Operations/ St. Cloud Warden's Staff
• Work Shift/Work Hours : Day Shift/ 7:00 am - 3:30 pm
• Days of Work : Monday - Friday
• Travel Required : No
• Salary Range: $23.34 - $32.37 / hourly; $48,733 - $67,588 / annually
• Classified Status : Classified
• Bargaining Unit/Union : 217 - Confidential/Unrepresented
• FLSA Status : Nonexempt
• Telework Eligible : No
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

Make a difference in the lives of Minnesotans.

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

Job Summary

This position provides direct, confidential executive assistance to the Warden and Associate Warden of Administration of the Minnesota Correctional Facility- St. Cloud and provides indirect support to the facility executive team. The purpose of this position is to organize, implement, coordinate, and manage the necessary functions of the Warden’s office, and to act as community liaison. This position serves as the facility’s point of contact and responds to sensitive and high priority aspects of the Warden’s office.

Responsibilities include but are not limited to:

• Oversee office management details for the Warden.
• Act as liaison with IP family members, community, local legislators and law enforcement.
• Maintain calendars, schedule and coordinate meetings and appointments.
• Compose public and confidential correspondence and reports.
• Answer phones and respond to requests for information.
• Open, review, and prioritize mail, and coordinate travel arrangements.
• Assist the Associate Warden of Administration for lawsuits received and ADA requests.
• Prepare training/presentation materials.
• Attend, record, and distribute minutes for a variety of meetings including executive morning meeting.
• Coordinate outside tours and complete special projects.
• Managing grievances, service awards.

Qualifications

Minimum Qualifications

To be qualified for and considered for this position, applicants must meet all of the minimum qualifications listed below. Ensure that your resume contains descriptions of your work experiences sufficient for comparison against the requirements stated below and indicate the beginning and ending month and year for each job held.

• A minimum of one year of advanced-level administrative support experience (e.g. Office and Administrative Specialist Senior, Office and Administrative Specialist Principal, or a comparable classification).
• English sufficient to write, prepare, and edit materials, using correct spelling, punctuation, grammar and sentence construction, and communicate effectively with internal and external customers both verbally and in writing.
• Typing skills and skills in using word processing software, preferably Microsoft Word, sufficient to create correspondence, reports, text and other written materials from rough drafts, corrected copies, voice recordings, dictation or previous versions on a computer.
• Data entry performance sufficient to access and update DOC-specific databases and other computer systems to gather and report data (such as Microsoft office programs, Visio, Correctional Operations Management System, (COMS), and the Controlled Access Tracking System (CATS), and to enhance the operation and organization of the Warden’s office.
• Skills in using presentation software, preferably Microsoft PowerPoint, sufficient to develop and modify presentations.
• Verbal communication and interpersonal skills sufficient to communicate effectively with a variety of customers and stakeholders and exhibit professionalism, courtesy and tact.
• Proven ability to maintain confidentiality of data and information.

Preferred Qualifications

The following qualifications are strongly desired of applicants seeking consideration for this position

• Experience in multi-tasking and working under pressure to prioritize multitude of tasks with frequent interruptions.
• Knowledge of data privacy and the Minnesota Data Practices Act.
• Skills in using the Correctional Operations Management System (COMS) to review offender data.
• Experience gathering information to be used in litigation or legal proceedings.
• Experience providing training and/or making presentations to others.
• Three (3) or more years of experience performing advanced-level administrative support experience
• Skills in researching and compiling data/information for reports, surveys and questionnaires.
• Ability to develop, modify, evaluate, and improve policies and directives and facility instructions and operating guidelines.

Physical Requirements

The selected finalist is required to review and sign a Physical Demands Analysis (PDA) for this position and may be required to complete a tuberculosis screening. For a copy of the PDA, please email Lisa Duffin at

Additional Requirements

The selection process may include screening the top candidate(s) on their criminal history, predatory offender registration, offender associations and/or other applicable background information in accordance with Department of Corrections’ policy. Top candidate(s) must pass a criminal history check which includes successful completion of all sentencing and/or restitution requirements of law enforcement jurisdictions, including probation.

Employment history/reference checks, including incidents of sexual harassment, will also be conducted on the top candidate(s) in accordance with Department of Corrections’ policy. This may include a review of job performance and discipline records.

New employees will be fingerprinted within the first 30 days of employment.

Application Details

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at or email . For additional information about the application process, go to

If you have questions about the position, contact Lisa Duffin at or .

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Lisa Duffin at .

About Corrections Dept

Go from a job to a meaningful career with the Minnesota Department of Corrections where we work to transform lives for a safer Minnesota! We hold people responsible for the offenses they commit while giving them the tools they need to succeed as they transition back to our communities. These people may be incarcerated in our correctional facilities or be under our supervision in the community. No matter a person’s custody status, our mindset is the same: a person’s path to rejoining the community starts on the day they begin serving their sentence. Become part of this mindset by joining our team! With the DOC you will find many promotional opportunities, great State of Minnesota benefits, competitive pay, free parking, and workout facilities at most locations.

Why Work for Us

Diverse Workforce

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.

A recent engagement survey of State of Minnesota employees found:

• 95% of employees understand how their work helps achieve their agency’s mission
• 91% of employees feel trusted to do their jobs
• 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
• 87% of employees report flexibility in their work schedule

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Public pension plan
• Training and professional development
• Paid vacation and sick leave
• 11 paid holidays each year
• Paid parental leave
• Low-cost medical and dental coverage
• Prescription drug coverage
• Vision coverage
• Wellness programs and resources
• Employer paid life insurance
• Short-term and long-term disability
• Health care spending and savings accounts
• Dependent care spending account
• Tax-deferred compensation
• Employee Assistance Program (EAP)
• Federal Public Service Student Loan Forgiveness Program

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at or email and indicate what assistance is needed.