Executive Administrative Assistant

About the Role

TELUS Digital is seeking a highly organized, detail-oriented, and professional Executive Administrative Assistant to provide remote administrative support to leadership teams and business operations. This role is ideal for someone who thrives in a fast-paced digital environment, enjoys supporting executives, and excels at communication, organization, and multitasking.

The Executive Administrative Assistant will be responsible for managing executive communications, coordinating schedules, organizing digital workflows, and supporting day-to-day operational activities. The ideal candidate demonstrates professionalism, discretion, adaptability, and strong administrative accuracy while working independently in a remote setting.

Responsibilities

Executive & Communication Support:

1. Manage executive calendars, schedules, and meeting coordination
2. Monitor, organize, and prioritize executive emails and communications
3. Draft professional correspondence, reports, and follow-up communications
4. Coordinate virtual meetings using Zoom, Microsoft Teams, and Google Meet
5. Maintain accurate records, files, and confidential documentation
6. Track deadlines, action items, and executive priorities

Administrative Support

1. Prepare presentations, spreadsheets, reports, and internal documents
2. Support data entry, document formatting, and workflow organization
3. Maintain organized digital filing systems and shared drives
4. Assist with onboarding coordination and administrative processes
5. Support internal communication and cross-functional collaboration

Meeting & Project Coordination

1. Coordinate internal meetings, virtual events, and leadership sessions
2. Prepare agendas, meeting materials, and scheduling confirmations
3. Assist with project tracking and operational follow-ups
4. Provide administrative support for company initiatives and special projects

Operational Support

1. Support leadership teams with day-to-day administrative tasks
2. Assist with process organization and workflow improvements
3. Maintain professionalism and responsiveness across all communications
4. Collaborate effectively with remote teams and departments

Required Qualifications

1. Minimum of 2 years of experience in executive administration, administrative support, office coordination, or related roles
2. Proficiency with Google Workspace and Microsoft Office applications
3. Excellent written and verbal communication skills
4. Strong organizational skills with high attention to detail
5. Ability to multitask and prioritize responsibilities effectively
6. Ability to handle confidential information with professionalism and discretion
7. High School Diploma or GED
8. Reliable high-speed internet connection and dedicated remote workspace

Preferred Qualifications

1. Associate’s or Bachelor’s degree in Business Administration or related field
2. Previous experience supporting executives or remote teams
3. Familiarity with collaboration and productivity tools such as Slack, Trello, Canva, or Asana
4. Experience in technology, digital services, customer support, or corporate environments

Skills & Abilities

1. Professional communication and interpersonal skills
2. Strong time management and problem-solving abilities
3. Ability to work independently in a remote environment
4. Strong administrative accuracy and document management skills
5. Adaptability in fast-paced and evolving work environments
6. Dependable, proactive, and team-oriented mindset

Work Environment

1. Fully remote/work-from-home position
2. Collaborative virtual team environment
3. Regular use of computers, communication platforms, and office software
4. Flexible and technology-driven workplace culture

Benefits

1. Competitive compensation
2. Medical, dental, and vision benefits for eligible employees
3. Paid training and career development opportunities
4. Remote work flexibility
5. Employee support and wellness programs
6. Opportunities for professional growth within a global organization

Why Join TELUS Digital?

At TELUS Digital, we believe in empowering team members through innovation, collaboration, and continuous growth. Join a global organization where your organizational skills, professionalism, and administrative expertise contribute to supporting leadership teams and delivering operational excellence in a dynamic remote work environment.