Executive Assistant

GENERAL DESCRIPTION

• Tyonek is seeking a highly organized and efficient Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will be a proactive problem-solver with exceptional communication skills and the ability to handle a wide range of administrative tasks with precision and confidentiality. This role requires impeccable attention to detail, strong time management skills, and the ability to thrive in a fast-paced work environment. This position offers an exciting opportunity to work in a dynamic environment and contribute to the success of a leading Native Alaskan corporation.

DUTIES

• Manage the administrative team and ensure the reception area is covered. Ensure the team is trained in handling security requirements for the facilities.
• Manage executive calendars, including deconflicting calendars, scheduling meetings, appointments, arrange meeting rooms/venues and travel arrangements.
• Serve as primary point of contact for internal and external stakeholders, managing correspondence, screening calls, and responding to inquiries with professionalism and discretion.
• Prepare and edit correspondence, presentations, and reports, ensuring accuracy and consistency in messaging and formatting.
• Arrange meeting logistics, including room reservations, catering, and technology setup. Prepare agendas, attend meetings when required, take minutes, distribute minutes, and follow-up on action items as needed.
• Provide administrative assistance such as filing, scanning, copying, and organizing documents. Manage office supplies and equipment, ensuring availability and functionality.
• Handle sensitive information and maintain confidentiality in all aspects of work, including personnel matters, financial data, and business strategies.
• Assist with special projects and initiatives as assigned, coordinating tasks, deadlines, and resources to ensure timely completion.
• Cultivate positive working relationships with executives, leadership team, colleagues, clients, and partners, fostering a collaborative and supporting work environment.
• Manage and administer the Tyonek travel program. Work with accounting and HR on policy revisions/development. Build a rapport with our vendors and identify ways to reduce travel costs.
• Develop processes and procedures that ensure the efficient and cost-effective operation of the office.
• Other duties as assigned

EDUCATION/EXPERIENCE REQUIREMENTS

• Bachelor's degree or equivalent work experience.
• Minimum of four (4) years of proven experience as an executive assistant or administrative assistant supporting senior management.
• Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Strong communication skills, both written and verbal, with a professional and courteous demeanor.
• Discretion and integrity in handling confidential information.
• Flexibility and adaptability to changing priorities and responsibilities.
• Ability to work independently with minimal supervision, as well as collaboratively within a team.
• SharePoint and Microsoft Teams experience is a plus.
• Knowledge of travel software, GSA travel regulations for expense tracking, and budget management a strong plus.
• Government contracting experience a plus.
• We maintain a drug-free workplace and perform post offer, pre-employment substance abuse testing.

PHYSICAL REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

• Must be able to walk or stand on level surfaces and sit for extended periods of time.
• On occasion must be able to lift 15 pounds.
• Must be able to routinely grasp or handle objects, use finger dexterity, bend elbows / knees, and reach above / below shoulders.
• Works in a normal office environment with controlled temperature and lighting conditions.

EQUAL OPPORTUNITY EMPLOYER / VEVRAA /ADA

• TNC and its subsidiaries fall under ANCSA and are entitled under Federal Law to extend hiring preferences to its shareholders. ANCSA provides TNC the authority to give shareholder preference in hiring. TNC reaffirms its belief in equal employment opportunity for all employees and applicants for employment. Tyonek is an Equal Opportunity Employer and a VEVRAA Federal Contractor who affords equal employment opportunity to protected veterans and people with disabilities: Tyonek Native Corporation provides all employees and job applicants' equal employment opportunities in hiring and promotion without discrimination because of age, sex, sexual orientation, genetic information, gender identity, marital status, race, religion, color, veteran status, physical or mental disability, national origin, or any other reason prohibited by law.