Executive Assistant

Job Description Summary

The Gas Power Environment, Health and Safety (EHS) organization is seeking an Executive Assistant to provide administrative support to the Gas Power EHS Leader and team. If you are a detail-oriented individual with a collaborative spirit, who enjoys delivering support through standard work, this may be the role for you. This role will contribute to the Gas Power EHS Leader and team’s ability to stay organized, informed and prepared for meetings. Daily activities include running regular operating rhythms, calendar management and travel arrangements, requiring strong communication skills, documentation of meeting action items, management of follow up, attention to detail, time management and organizational skill. The role requires strong presentation development skills, prioritization and the ability to manage last-minute escalations, work with remote executives and effectively partner with other Executive Assistants throughout the organization. The individual in this role must understand business priorities and demonstrate proactive anticipation of needs as well as drive improvements. This role requires professionalism, integrity and discretion in handling confidential information. This role will also provide backup administrative support to senior leaders in GE Vernova as needed.

Job Description

Key Responsibilities Include:

• Organize work in preparation for operating mechanisms and meetings including documenting meeting outcomes and follow up actions and file management
• Develop, organize, execute and assist with team activities (staff meetings; all employee meetings – in person & virtual); off-sites; and team social events/recognition
• Track and help drive completion of key deliverables and follow up on outstanding items
• Develop and edit presentations for strategic, operating and financial reviews
• Manage complex calendar and scheduling requests
• Manage domestic and international travel
• Manage expense report coordination and submission
• Manage team space, including moves, new hire location assignments and re-configurations
• Partner with other Executive Assistants throughout the team and across the company
• Order required office supplies and equipment in coordination with other Executive Assistants
• Manage distribution lists
• Focus on process improvement
• Compliance with applicable safe work practices
• This is a full-time, on-site role

Required Qualifications:

• High School Diploma/GED
• Minimum 7 years of experience as a collaborative team oriented Executive Assistant supporting senior level leaders and their team

Desired Characteristics:

• Knowledge of GE policies / procedures and tools or experience in similar large company environments
• Outstanding organization skills including managing leader’s meetings and prep work for those meetings
• Ability to work independently and on different teams
• Experience with executive level calendar management
• Experience with domestic and/or international travel coordination
• Experience with Microsoft Office Products, including strong proficiency in MS Excel for tracking work and MS PowerPoint for presentations.
• Strong communication skills including document writing, editing and readiness
• Project and program management including completion of deliverables, organizing events and following up on outstanding items.
• Creative problem solver
• Demonstrated ability to prioritize multiple assignments while maintaining a commitment to deadlines and long term goals
• Desire and aptitude for learning new concepts on the job
• Exceptional written, verbal and interpersonal communication skills
• Ability to work in a highly ambiguous and fast-moving environment
• Experience working both in-person and remote with executives
• College Degree

Benefits Available to You

GE employees rise to the challenge of building a world that works. In order to meet this mission, we provide varied, competitive benefits to help support our workforce:

• Our compensation & benefits are designed to help you manage your personal and family needs, while rewarding high performers. We offer a robust benefits package depending on your employment status and your national requirements.
• A healthy, balanced lifestyle can mean different things to different people. We've created programs that support the way you live and work today.
• GE invests to provide opportunities to grow your career by providing a path for continued on-the-job learning and development .

Inclusion & Diversity

At GE, we believe in the value of your unique identity, background, and experiences. We are committed to fostering an inclusive culture , where everyone feels empowered to do their best work because they feel accepted, respected and that they belong.  Click here to learn more:  

About GE Gas Power

GE Gas Power engineers cleaner, more accessible energy that people depend on, powering growth and prosperity for people everywhere. Our leading technologies produce a third of the world’s electricity thanks to our talented people, who make gas work for our customers, stakeholders and the world. Through relentless innovation and continuous partnership with our customers, we are building the energy technologies of the future and providing the cleaner, more efficient power people depend on today.

For U.S. based candidates only, for purposes of complying with U.S. pay transparency requirements, the base pay range for this position is $65,000.00-80,000.00 USD annually. The specific pay offered may be influenced by a variety of factors, including the candidate’s experience, education, geographic location, and skill set.  

This position will stay open on the career website until at least 4/20/2024.

*The Company pays a geographic differential of 110%,120% or 130% of salary in certain areas.

Healthcare benefits include medical, dental, vision, and prescription drug coverage; access to a Health Coach, a 24/7 nurse-based resource; and access to the Employee Assistance Program, providing 24/7 confidential assessment, counseling and referral services. Retirement benefits include the GE Retirement Savings Plan, a tax-advantaged 401(k) savings opportunity with company matching contributions and company retirement contributions, as well as access to Fidelity resources and planning consultants. Other benefits include tuition assistance, adoption assistance, paid parental leave, disability insurance, life insurance, and paid time-off for vacation or illness.  

General Electric Company, Ropcor, Inc., their successors, and in some cases their affiliates, each sponsor certain employee benefit plans or programs (i.e., is a “Sponsor”). Each Sponsor reserves the right to terminate, amend, suspend, replace, or modify its benefit plans and programs at any time and for any reason, in its sole discretion. No individual has a vested right to any benefit under a Sponsor’s welfare benefit plan or program. This document does not create a contract of employment with any individual.

Additional Information

GE offers a great work environment, professional development, challenging careers, and competitive compensation. GE is an  Equal Opportunity Employer . Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

GE will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable).

Relocation Assistance Provided: No