Executive Assistant

Innova Solutions is immediately hiring for an Administrative Assistant

Position type: Fulltime/Contract

Location: Plainsboro, NJ - 08536

Duration: 06 Months

Onsite Role

As an Administrative Assistant , you:

TOP MUST HAVES:
1. Strong calendar management.
2. Detailed oriented individual with strong follow-up.
3. Ability to collaborate and foster a positive culture.
4. Strong communication skills, both written and verbal. PURPOSE
Performs a wide range of highly diverse and complex assignments and administrative tasks of a responsible and confidential nature for a VP, CVP, or SVP and a department. Requiring a high level of tact, discretion, sound planning and judgement persuasion and/or negotiation, adaptability, and accountability. ESSENTIAL FUNCTIONS
• Collaborates closely with other administrators, business leaders and global colleagues.
• Coordinates and executes output and actions from the leadership team meetings.
• Designs, plans, and executes moderate to large scale meetings and off-sites.
• Directs administrative activities, develops and organizes procedures, and uses considerable written and verbal communication skills to represent the department.
• Ensures company procedures are followed and directs questions accordingly.
• Functions autonomously, exercises discretion and judgment, and works independently on a variety of complex and diversified assignment and special projects.
• Handles correspondence and requests for information and may make decisions on behalf of the executive.
• Independently researches and develops reports and budgets; draws conclusions and makes recommendations.
• May lead moderately complex projects within own department or that have a cross functional nature.
• May provide support for budgets.
• Participates in planning and other business related meetings.
• Performs a wide range of administrative and general support duties of a highly responsible and confidential nature.
• Performs duties that are both task and project oriented requiring interpretation and judgment.
• Plans and prepares communications requiring skill, tact, persuasion, and/or negotiation to accomplish the objectives of the communication.
• Provides support to team members for general administrative needs such as presentation development, greeting guests, and new hire onboarding.
• Performs a variety of routine office duties involving typing, invoicing, record and file maintenance, data entry, meeting/travel arrangements, planning and execution of either on or offsite department meetings, processing expense reports, department event planning (e.g. off sites, team building, group meetings), running reports, vendor management etc.
• Coordinates multiple processes, procedures, or programs.
• Develops reports and presentations.
• Directs administrative activities, develops and organizes procedures, and uses considerable written and verbal communication skills to represent the department
• Handles calendar management on behalf of the individuals supported.
• Independently researches a wide variety of information requests and gathers and compiles reports and data.
• Participates on, and provides administrative support to, project teams.
• Reviews and responds to correspondence and prepares documents and forms.
• Works with internal and external parties to initiate, coordinate, and manage a variety of special projects which may require the knowledge of special terminology, practices, procedures, or operations.
• Performs other clerical/administrative and support duties as needed. QUALIFICATIONS
• A high school diploma or GED required
• A minimum of 8 years of administrative or related experience required. Advanced training or administrative certification a plus.
• Ability to exercise independent discretion and/or judgment
• Ability to handle sensitive and confidential information
• Ability to interact with all levels inside and outside of the organization along with HQ and global affiliates
• Ability to manage multiple priorities
• Ability to understand implications of work and make recommendations for solutions
• Ability to work independently
• Attention to detail required.
• Demonstrates strong leadership abilities
• Excellent customer service skills
• Requires demonstrated computer skills and use of Microsoft Office
• Requires extensive knowledge of the job and department served and complete knowledge of operations within a company.

Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.

We are currently interviewing to fill this and other similar positions. If this role is not a fit for you, we do offer a referral bonus program for referrals that we successfully place with our clients, subject to program guidelines. ASK ME HOW .

Thank you!

Prakash Bhagat

Sr. Associate - Recruitment