Executive Assistant

Have you been searching for a job that has meaning? Want to make a real difference in the lives of others? Want to use the skills you already have while continuing to build your resume? Not available to work the hours other employers are looking to fill?

If you answered yes to any these questions, then keep reading!

Want to work for a company that….

• Was recently named a PA Best Place to Work .
• Welcomes both entry level and experienced individuals. 
• Creates systems like UCP Listens to encourage and collect anonymous feedback from all staff.
• Commits to an open-door policy so that problems are heard and addressed in a timely fashion. 
• Recognizes you for your hard work and success and allows for peer-to-peer recognition.
• Creates opportunities for you to grow your income and knowledge through programs like UCP’s Career Pathfinder .
• Rewards you for referring your friends and family to join our team, how’s an extra $1,000 sound?
• Provides you with a comprehensive paid orientation to equip you for success.
• Provides a variety of schedule options to fit your lifestyle.
• Recognizes, embraces, and values everyone’s unique diversity.

Who are we?

At UCP Central PA, we share a passion and a purpose: to empower people of diverse abilities to live a meaningful life through innovative support and services. We also work to relentlessly pursue a vision of communities that embrace the abilities of every individual. If you would like to start an exciting job with a company committed to excellence and innovation, all while doing what we do, please consider joining the UCP of Central PA team!

When it comes to where you work, we know you’ve got choices…here’s what we provide:

• Pay Range: Negotiable, based upon experience
• Position Status: Full-time, 37.5 hours per week
• Schedule: Monday - Friday 8:30 am - 4:30 pm
• Benefits may include: Medical, Prescription, Dental, Vision, Retirement Plan with Company Match, Life and Disability Insurance, Company Contributions to Your Health Savings Account, Paid Time Off, and more!
• Same day pay available with Tapcheck!
• As a non-profit employer, UCP participates with the Federal Student Loan Forgiveness Program - full-time employees may be eligible for the remaining balance on their Direct Loans to be forgiven!

Here’s what to expect on the job:

• Under limited supervision, provide executive level administrative support services in a one-on-one working relationship with the CEO in a consistent, dependable, and timely manner. Serve as the President’s "gatekeeper" and "gateway" by creating and managing win-win situations for access to the CEO's time.
• While maintaining loyalty to the responsibilities of the office of the CEO; perform highly confidential and varied administrative activities of a complex and sensitive nature on behalf of the CEO, the Board and other senior executives, which if disclosed, could have substantial detrimental effects.
• Prepare correspondence, develop complex reports, collate data, draft/review proposals, minutes, presentation materials and other documents. Ensure that all documents are reviewed for accuracy, spelling, grammar, and graphic layout.
• Manage the CEO’s communications systems (i.e. files, e-mail, address lists, telephone lists, telephone messages, written correspondence, agendas for and minutes of meetings attended by the CEO).
• As necessary, make decisions applying sophisticated problem-solving skills, communication, scheduling, calendar and meeting planning; consulting the CEO as needed. Determine priorities for the upcoming week, month, and year; maintaining a planning calendar that supports projects, initiatives, strategic plan goals and on-going meetings and activities. Maintain the executive’s calendar; schedule meetings and appointments while ensuring that the CEO has necessary office time to complete strategic priorities. Research and provide profiles on meeting attendees, and prepare meeting materials (ensuring that the CEO is always well-briefed in advance of every meeting).
• Complete special projects and assignments by establishing objectives, determining priorities, managing time, gaining the buy-in and cooperation of others, monitoring progress, problem-solving, and implementing adjustments for plans with people and departments.
• In consultation with the CEO, coordinate all tasks and activities (i.e. agendas, logistics, minutes, correspondence, reports, and the compilation of related documents) that support Board and Executive Committee communications and meetings; including the Annual Meeting. Provide support for the Nominating Committee process. Provide support for the strategic planning process, including document revision and quarterly reporting.

Minimum requirements:

• Bachelor’s degree in Business Administration, Communications, Education, or a related field.
• 5 years of experience providing one-to-one support to a President/CEO of a similarly situated, similarly focused organization.
• Word and PowerPoint (intermediate level).
• Excel (expert level).
• Strong professional writing skills.
• Ability to communicate, read, write, and interpret English.

Preferred, but not required:

• Master’s degree in Business Administration, Communications, Education, or a related field.
• 6+ years of experience providing one-to-one support to a President/CEO of a similarly situated, similarly focused organization.
• Experience with SmartSheet software.

If you are still reading, we should talk! Apply today, we would love to hear your story and share ours.

UCP Central PA is committed to being an Equal Employment Opportunity Employer and offers opportunities to all job seekers, including job seekers with disabilities. If you need a reasonable accommodation to assist with your job search or application for employment, please contact us by sending an email to . 

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