Executive Assistant - Hiring Fast

We are looking for a remarkable Executive Assistant to join our dynamic team at The Henry M. Jackson Foundation for the Advancement of Military Medicine in Bethesda, MD.
Growing your career as a Full Time Executive Assistant is a fantastic opportunity to develop productive skills.
If you are strong in problem-solving, people management and have the right initiative for the job, then apply for the position of Executive Assistant at The Henry M. Jackson Foundation for the Advancement of Military Medicine today!

Join the HJF Team!  

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike.  Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.  

 

HJF is seeking an Executive Assistant. The incumbent in this role will provide administrative and clerical support to an executive within the company. Requires a thorough working knowledge of the Foundation's operations and policies and procedures. 

 

This position will be in support of the Department of Medicine at Uniformed Services University of the Health Sciences in Bethesdsa, MD.

• Receives incoming telephone calls and personal callers. This involves determining if a call can be referred elsewhere and obtaining required background information if necessary.
• Maintains a calendar of appointments and schedules appointments and conferences without prior clearance based on knowledge of supervisor's schedules and previous commitments.
• Makes necessary arrangements for conferences and meetings. Collects and prepares material for supervisor's use for meetings. Makes all necessary travel arrangements.
• Reviews and replies to incoming correspondence. Drafts reply letters to inquiries.
• Receives, screens, and distributes incoming mail and reviews and prepares outgoing correspondence.
• Handles detailed matters which are highly confidential and critical.
• Makes high level contacts of a complex nature both inside and outside the Foundation.
• May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for role.

Required Knowledge, Skills and Abilities :

• Knowledge of the duties, priorities, commitments, policies and program goals of the Foundation and the supervisor.
• Excellent word processing skills and computer skills.
• Ability to anticipate needs, take initiative and follow through.

Physical Capabilities 

• Lifting: Requires lifting materials up to 10 lbs.
• Ability to stand or sit at a computer for prolonged periods.

Work Environment :

• This position will take place primarily in an office setting.

Education and Experience :

• An Associates Degree, 9-10 years of relevant work experience, required.

As per Executive Order 14042, all HJF employees are required to be fully vaccinated against COVID-19. Proof of vaccination or an approved religious or medical accommodation will be required.

 

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, education and credentials, a criminal background check, and a department of motor vehicle (DMV) check if applicable. Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer. 

 

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.

 

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

 

Benefits of working as a Executive Assistant in Bethesda, MD:

● Excellent benefits
● Advancement opportunities
● Competitive salary