Family Law Legal Assistant

Exciting news - We are opening a new location in Morgantown!

• Are you dedicated to supporting individuals during challenging times?
• Do you crave a standout work environment? - If your answer is a definite yes, then this opportunity is perfect for you.

Join Klie Law Offices, where we focus on helping people in West Virginia and Ohio navigate complex family law issues such as divorce and custody battles. Our team is made up of caring, innovative, and determined individuals who are focused on achieving the best results for clients. We prioritize fostering an exceptional work culture, allowing us to provide top-notch services that surpass industry standards. If you want to make a positive impact and become part of a supportive work family, this role could be just what you're looking for. Our busy legal practice needs an efficient and organized legal assistant to support our attorneys and paralegals in assisting clients and ensuring smooth operations. Responsibilities include preparing legal documents, managing office correspondence, scheduling meetings and travel, and keeping track of deadlines. - If you have experience in a law firm setting, thrive under pressure, and are seeking a fulfilling opportunity in the legal field, we'd love to hear from you. Responsibilities:

• Interact with clients, counsel, mediators, clerks, courts, experts, and other parties and build professional and cordial relationships with them by phone, email, and in person.
• Interact with the courts and administrative agencies regarding hearings, motions, and other appearances, and be the courts’ primary point of contact with the firm for all administrative and scheduling issues as they pertain to the family law practice area.
• Maintain calendars for the family law practice area: schedule appointments, post tasks, and deadlines, and ensure the Firm and team’s calendars are accurately maintained and organized in a logical and efficient manner. Acknowledge any scheduling conflicts and bring them to the attorney’s attention and resolve them.
• Contact family law clients in advance of the event to remind them of events they are to attend. Ensure they have details on how to attend the event (links for video conferencing, phone numbers for calls, directions/location for in-person events, etc.)
• Ensure that the attorney has all of the relevant materials ready when the attorney has meetings or court appearances.
• Maintain and update case management system: enter data in matter details for cases assigned to you, save documents received from client to system and share with the attorney, organize files, apply workflows, enter deadlines, document happenings in memos, log emails to case matters, log voicemails to case matters, and create tasks for all cases assigned to you.
• Review incoming mail and double-check that events/tasks are properly entered into the case management system.
• Manage and monitor case progress, deadlines, and important timeframes/milestones.
• Answer incoming calls and triage according to the firm’s policy. Ensure that calls and messages taken are logged in the firm’s case management system according to the firm’s policy.
• Prepare and send legal documents and correspondence as directed by attorneys (such as civil case information statements, vital statistic forms, BCSE forms, petitions, answers to petitions, counterclaims, answers to counterclaims, motions for temporary relief, motions to continue, other basic motions, notices, simple orders, exhibit lists, witness lists, subpoenas and any other documents requested by the attorney.
• Assist with proofreading and finalizing documents.
• Process of outgoing mail for family law attorneys and paralegals.
• Request, track obtain, and organize evidence for family case matters.
• Make copies/scans of documents and prepare binders as needed upon request.
• Conduct monthly meetings with attorneys on cases and obtain the brief status of cases, then timely communicate case status to clients to provide clients an update on a monthly basis.
• Attend case status meetings, trial prep meetings, and any other meetings requested by the attorney.
• Enter time and billing data on a daily basis for work completed.
• All other tasks as assigned by attorneys and paralegals.
• Serves as backup to the receptionist and assists with answering incoming phone calls as needed.
• Meet all court-ordered deadlines.

Qualifications:

• A high school diploma is required, although advanced training at a college or university is preferred for a Legal Assistant position at Klie Law Offices in Morgantown, WV, US.
• Prior experience in a law firm is necessary; but experience as a file clerk, receptionist, or office assistant may also be considered.
• Proficiency with MS Office products is a must-have qualification for this role.
• Strong organizational skills and effective communication skills are essential for success in this position as a Family Law Legal Assistant.
• Completion of the personality portion of the application is a required step in the application process for this job opportunity.

About Company: Klie Law Offices, PLLC is a growing litigation law firm that takes pride in helping clients through difficult times by providing honest and efficient service. Our areas of practice include family, employment, and personal injury. We serve clients all over the state of West Virginia and currently have offices in Buckhannon, Parkersburg, and Clarksburg. We are soon opening our fourth location in Morgantown. We strive to bring a high level of honest and ethical legal services and strive for client satisfaction. As part of our compensation package, we offer health, dental, and life insurance, paid holidays, vacation, 401(k) matching as well as a structured bonus program.