FINANCE MANAGER

TECHNICAL MANAGER IV – FINANCE MANAGER – IPR# 47030

Agency : Department of Transportation 
Closing Date/Time: 06/13/2024 
Salary:  $5,274 - $9,430 Monthly

Anticipated Starting Salary Range: $5,274 - $6,774 Monthly
Job Type: Salaried 
County:  Sangamon
Number of Vacancies: 1

Plan/BU:  NR916 Pro-Tech Teamsters

*This position is covered by the Revolving Door Prohibition policy.

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Agency Mission Statement

The Illinois Department of Transportation is seeking to hire a Finance Manager.

The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity, and protect our environment. We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois.

Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs. 

The department offers extensive training and career advancement opportunities. Employees also receive a robust benefit package including:

• Monday-Friday work schedule
• Flexible work schedules are available in many program areas.
• Health, Life, Vision, and Dental Insurance
• Pension Plan
• (10) Weeks paid Maternity/Paternity Leave
• Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
• Employees earn (12) paid Sick Days annually.
• New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually.
• Employees earn (3) paid Personal Days annually.
• (13-14) paid holidays annually (based on start date)
• Tuition Reimbursement
• Employee Assistance Program and/or mental health resources

We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors.

Job Responsibilities

This position is accountable for supervising and coordinating the activities of the Bureau of Investigation and Compliance's (BIC's) finances and ensuring that all state and federal fiscal transactions are administered in a professional and timely manner and in accordance with applicable federal, state, and departmental policies and procedures. 

BIC operating budget: $5 million annually
Motor Carrier Safety Assistance Program (MCSAP) budget: $18 million annually

This position reports to the Bureau Chief of Investigations and Compliance. There are no subordinates reporting to this position. 

This position works in an environment where s/he is a primary resource in fiscal matters and furnishes fiscal information and support in the development of the BIC's budget requests which include computerized preparation of Illinois State Legislature (ISL) and senate appropriation forms. The incumbent works closely with staff in the department's Bureau of Budget and Fiscal Management and Bureau of Business Services on fiscal and administrative matters related to the BIC's operating budget and accounting functions. The processes for receiving funds are complicated in that it is necessary to consider the policies and procedures of federal agencies. Since these programs have distinct fiscal operations and the federal funding is essential to them, the incumbent's role is significant to the administration of the Highway Safety Programs and the Motor Carrier Safety Assistance Program. 

Typical problems include analyzing and evaluating budgetary needs and formulating recommendations for ensuring compatibility between those needs and available funds. This position effectively communicates with all levels of department management as well as resolves vendor inquiries. The greatest challenge to this position is to provide accurate monitoring and analysis of expenditures to enhance the budget decision-making process for the BIC. Additionally, the position ensures that all reimbursement functions are performed efficiently and in accordance with federal and state requirements. 

The incumbent supervises and coordinates the activities of the BIC's finances and ensures that all state and federal fiscal transactions are administered in a professional and timely manner and in accordance with applicable federal, state, and departmental policies and procedures. The incumbent prepares the necessary correspondence to the National Highway Traffic Safety Administration (NHTSA), Federal Motor Carrier Safety Administration {FMCSA), and the Federal Highway Administration (FHWA) to obligate federal funds for each activity in the Highway Safety Plan and Commercial Vehicle Safety Plan. The incumbent monitors these programs to identify cost underruns and overruns in project costs and adjusts obligations accordingly. The incumbent will monitor office expenditures to advise BIC management of surpluses or shortfalls, process the BIC’s operating budget requests, interpret departmental policies and procedures relative to the BIC’s financial activities, and prepare responses to vendor inquiries. This position reviews and distributes various financial reports to BIC’s management and other departmental offices.

Job Responsibilities

The incumbent has considerable freedom to exercise initiative in the execution of duties. There are daily changes to the status of operating and program funds which must be identified and acted upon. The incumbent must take action to ensure that all program administrators are aware of the current status of funds and alert them to potential administrative fiscal problems. This position is guided by policies of the BIC, federal and state fiscal policies and procedures, and the department’s fiscal policies.

The incumbent has internal contacts with the Office of Finance and Administration, Office of Highways Project Implementation, and the Office of Chief Counsel for the purpose of accomplishing fiscal activities for the BIC. Externally, the incumbent has contacts with the NHTSA, FMCSA, FHWA, and other state agency partners as well as the Office of the Comptroller, Department of Central Management Services, and the Illinois State Legislature. The incumbent is also in contact with fiscal officers of the NHTSA, FMCSA, and FHWA on matters affecting the status of federal funds This position requires minimal in-state and out-of-state travel which may include overnight stay to attend federal fiscal management conferences and training sessions. 

The effectiveness of this position is measured by the quality and timeliness of the BIC’s fiscal transactions. The successfulness is also measured by the integrity of all fiscal accounting activities within the BIC. 

Principal Accountabilities

1. Directs and supervises the maintenance of ledgers reflecting the status of federal funds and the BIC’s operating funds via the road fund.
2. Reviews budgetary controls to ensure fiscal accountability that would withstand an audit compliance test.
3. Prepares state budgetary forms required to obtain appropriations.
4. Monitors accounting functions to ensure invoice payments and audits. S/he must make sure general accounting practices fit together and maintain the operating procedures for procurement activities.
5. Monitors transactions against the Highway Safety and Motor Carrier Safety funds to ensure the state is reimbursed on a timely basis.
6. Prepares correspondence to the NHTSA, FMCSA, and FHWA to obligate, de-obligate, and transfer federal funds to appropriate program tasks.
7. Trains and evaluate subordinate personnel to ensure a well-developed and competent staff.
8. Performs duties in compliance with departmental safety rules. Performs all duties in a manner conducive to the fair and equitable treatment of all employees.
9. Performs other duties as assigned.

Qualifications

Position Requirements

• Education/Experience:

• Completion of a bachelor’s degree in majoring in public finance or accounting plus two years of experience with managing a state or federal budget, managing a state or federal contract, or a combination thereof, OR
• Eight years of experience with managing a state or federal budget, managing a state of federal contract, or a combination thereof

• Valid driver’s license
• Minimal in-state and out-of-state travel which may include overnight stays to attend federal fiscal management conferences and training sessions
• Successful completion of a background screening

Position Desirables

• Working knowledge of governmental operations and finances
• Working knowledge of research and statistical methods and techniques
• Experience with state and/or federal budget processes and terminology
• Ability of coordinate all financial aspects of a major administrative programs
• Ability to maintain harmonious relationships with employees, management and the public

Work Hours: 8:00 am - 4:30 pm Monday-Friday
Work Location:  2300 S Dirksen Pkwy Springfield, IL 62764-0001

Office:  Office of Finance and Administration/Bureau of Investigations and Compliance
Agency Contact:  

Posting Group:  Transportation ; Fiscal, Finance & Procurement; Office & Administrative Support

Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the  Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the  Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

Seasonal and temporary workers should use a personal e-mail address when applying for jobs.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: