Financial Administrator

Position Description

Position Summary :

The Financial Administrator provides overall financial and administrative oversight for the Office of Sustainability (OFS). This role reports to the director of OFS, with additional oversight and support provided by Campus Services Finance and Administration (CSFA). The Financial Administrator serves as the first point of contact for all financial and business-related enquiries from across the University for OFS.

Core Duties:

• Perform financial analysis and modeling to forecast revenue, expenses, and income for multi-faceted budgets.
• Develop and design financial reports for management.
• Perform financial operations that may include payroll, accounting, account payable/receivable, procurement, research administration etc.
• Develop, forecast, and administer complex budgets.
• Verify budgets, identify, analyze, and resolve discrepancies.
• Provide management with recommendations in the development of financial policies.
• Provide technical advice and problem resolution on financial administration.
• Ensure financial compliance with University policies and procedures and applicable legal rules and regulations.
• Provide training to staff and clients.

Budgeting Planning and Accounting :

• In partnership with OFS leadership, prepare and submit annual and multi-year budget deliverables to CSFA, including Harvard University Budgeting System (HUBS) submission and narrative.
• Lead the overall internal budget process for OFS business teams and OFS multi-year funds.
• Work with OFS senior leadership including CSFA oversight to:
  • Build out and document the client sustainability services (fee-for-service) and other programs' policies and procedures.
  • Provide financial administration for the implementation of the sustainability chargeback program to meet Harvard's voluntary & regulatory climate goals.
  • Support various funding models e.g. forecast and track Harvard's Green Revolving Fund (GRF), a $12 million revolving fund that provides capital for high-performance campus design, operations, and maintenance.

• Prepare monthly, quarterly, and fiscal year close accounting journals, including preparation of the year end narrative.
• Oversee and approve department spending in accordance with budget (including purchasing cards, corporate cards, and vendor payments), following up with vendors as needed.
• Generate billing for various OFS programs.
• Reconcile operating accounts, gift funds, and other strategic funds including reporting of available balances and identifying opportunities for cost-savings across business teams.
• Work with director to assist with HR and payroll issues and facilities and space planning.
• Perform other duties and work on special projects, as needed.

Basic Qualifications

• Bachelor's degree or equivalent work experience required
• Minimum of 5 years' relevant work experience

Additional Qualifications and Skills

Additional Qualifications/Skills Preferred :

• Minimum of 5 years of experience managing or supporting a program budget.
• Strong knowledge of accounting combined with exceptional analytical skills and financial modeling skills.
• Demonstrated ability to identify financial issues and apply them to operational causes.
• Demonstrated ability to manage multiple responsibilities, set priorities, take initiative, and meet deadlines.
• Excellent verbal and written communication skills, strong interpersonal skills, the ability to work effectively independently and as a team member, keen attention to detail, high degree of flexibility, adaptability, and general ability to respond to emerging opportunities and barriers in a constantly changing fast-paced environment.
• Excellent judgment and ability to work on highly confidential data.
• Familiarity with Peoplesoft, Concur, Oracle and Buy-to-Pay systems.
• Interest in sustainability industry trends.

Technology Skills Required :

• Excellent computer skills including knowledge of MS Office Suite, in-depth understanding of Excel including pivot tables, scheduling/email software packages, databases, and ability to learn additional software as needed.

Additional Information

Emergency Status Designation : This role is considered non-essential and may be eligible for flex-work arrangements in accordance with departmental policies and manager approval.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Benefits

We invite you to visit Harvard's Total Rewards website ( Create a Job Alert for Similar Jobs