Fire / administration specialist

Full job description

Job Description

Are you looking for a position with a work/life balance? Do you want to earn four weeks off during your first year of employment? Do you want low and no cost health insurance options? If you answered yes to any of these questions, you need to complete your application now. Work for the city you love!!!


Jacksonville Fire and Rescue is actively seeking an Administration Specialist.


Did you know as a City of Jacksonville employee, you would also have 12 paid holidays and a personal leave day as well? In addition to health insurance, dental, vision, life insurance and flexible spending plans are also available. City of Jacksonville employees are also eligible for Federal Student Loan Forgiveness after 10 years of public service and on-time payments.

This is advanced administrative technically varied and complex Fire and Rescue Department clerical functions in reviewing, processing, auditing, and maintaining Fire/Rescue Dept. payroll, accounting, grants, procurement, account receivables, and account payable transactions, records, and reports. Work requires knowledge of techniques, methods, and procedures used in performing technical administrative related functions which involves the operation of standard office equipment and is learned on the job and through specialized training. Experience is usually gained through a combination of training and experience in the Fire and Rescue Department. Contacts require basic courtesy, tact, and effectiveness in dealing with others, and include contacts to request or provide information, ask questions, or obtain clarification. The work is semi-routine where tasks are covered by procedures or precedents, and although patterned, some latitude is permitted to consider and choose the most appropriate technique, method, or procedure to follow. Work is performed in an office environment. The physical demands consist mainly of sitting or standing at a workstation for extended periods of time. Operates standard office equipment and a computer using word processing, spreadsheet, email, and financial accounting software applications, and occasionally lifting and moving light objects weighing less than 50 pounds. The work is performed under general supervision.

Examples of Work

• Inspects reviews and/or maintains a complex record system involving varied administrative processes involving payroll, accounting, grants, procurement, account receivables, and account payable transactions in compliance with local, state, and federal guidelines.
• Reviews, audits, processes, and submits various financial payments through the various accounting systems of the City.
• Prepares journal entries into the City’s electronic accounting system.
• Processes payments and/or checks for employees, vendors, grant agencies, and external customers.
• Processes pay, direct deposits, child support, insurance, or credit union deductions, name and address changes, workers compensation, leave rollback/sellback and other related payroll transactions.
• Calculates and processes retro payments owed to employees.
• Operates standard office equipment and a computer using word processing, spreadsheet, email, and financial accounting software applications.
• Recommends, coordinates, and implements Fire and Rescue Department administrative practices and procedures to facilitate work processes and accomplish unit activities.
• Interprets laws, rules, regulations, and policies for the purpose of answering inquiries, resolving complaints, or resolving work related problems.
• Requires a thorough knowledge of uniformed firefighter’s collective bargaining agreement language involving multiple incentive and supplemental payments, type, frequency and amount of such payments, and an understanding of their calculations.
• Prepares correspondence relating to Fire and Rescue administrative activities for the purpose of presenting information or resolving complaints or work-related problems.
• Maintains administrative records and files.
• Demonstrates proficiency in the City of Jacksonville Core Competencies.
• Performs related duties as required.

Knowledge, Skills and Abilities

• Knowledge of payroll, accounting, grant management, procurement, account receivables, and account payables principles, practices, procedures, and methods.
• Knowledge of techniques, methods and procedures in computer and software operations specific to the Fire and Rescue Department.
• Skill in making and verifying mathematical calculations.
• Skill in processing payroll and other financial transactions and maintaining fiscal records using a financial accounting software system.
• Skill in operating standard office equipment.
• Ability to apply accounting and payroll knowledge to work assignments.
• Ability to use word processing, spreadsheet, email, and related software applications.
• Ability to analyze and audit accounting, payroll, leave, grant, and procurement data.
• Ability to read, comprehend, and apply job-related rules, policies, and procedures.
• Ability to communicate effectively, both orally and in writing.
• Ability to prepare reports.
• Ability to review and monitor the work of others.

Open Requirements/Supplemental Information

• A three-year combination of education and experience performing administrative, clerical, or data entry work, such as, Emergency Medical Services (EMS) records management, updating databases to track and retrieve fiscal records, and/or customer service experience is required.

• Dependent upon assignment, incumbent will be assigned to a specific area(s) of responsibility, such as accounts receivable, accounts payable, payroll, procurement, EMS billing and records management, administrative, customer service, and/or grants management. HIPAA Compliance training, GovQA training, National Incident Management System (NMS), and Incident Command System (ICS) training is preferred.

OTHER REQUIREMENTS :

• The probationary period for this class is six months.

A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED. Apply at Work history is required for all employment/volunteer work in which qualifications are being based.



REQUIRED DOCUMENTS:

• Resume
• College Transcript - When meeting/basing qualifications on education, a college transcript, with your social blacked out, is required with your application. Transcripts do not need to be official, but must state your name, the school’s name, classes taken, grades received, type of degree, and date degree was conferred.

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Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment and are encouraged to apply for positions being filled.


If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here:


If a candidate believes he or she was not afforded veteran’s preference, he or she may file a written complaint, within 60 calendar days upon receipt of notification of the hiring decision, requesting an investigation to:


Florida Department of Veterans Affairs
Attention: Veterans’ Preference Coordinator
11351 Ulmerton Road, Suite 311-K
Largo, FL 33778-1630
Email: