Fiscal Specialist

Fiscal Specialist 2 Available Title(s):
151F-YN_CS_NPS - Fiscal Specialist 2 Business Title:
Fiscal Specialist 2 Employee Type:
Classified Time Type:
Full time Position Term:
12 Month Position Details: The Opportunity: As the Fiscal Specialist 2, you will provide comprehensive fiscal and administrative support for the Office of Tribal Relations and Native American Programs. These offices oversee Tribal government relations, the Center for Native American Research and Collaboration, Native American undergraduate and graduate services, programs and scholarships, and the Tribal Nations Building Leadership program and courses. Under general supervision and in partnership with key stakeholders, you will perform various functions, such as developing, analyzing, and managing budgets for grants, contracts, state funds, and/or program funds. Additional duties include establishing and maintaining comprehensive fiscal recordkeeping systems, analyzing, establishing, and maintaining cost center and/or self-sustaining accounts, maintaining professional fee records, and coordinating diverse budgetary and administrative support functions such as payroll, travel reimbursement, purchasing, and event registration. You will work closely with the Vice Provost of Native American Programs and Relations and the Tribal Liaison to the President on fiscal forecasting and budgeting along with Finance Officers from the Office of the President and Office of the Provost & Executive Vice President, while working independently on managing and processing all budgetary and fiscal responsibilities. The Fiscal Specialist 2 position entails performing a variety of complex and varied fiscal and administrative support functions. Key responsibilities include analyzing and developing budgets for grants, contracts, state funds, and program funds; establishing and maintaining comprehensive fiscal recordkeeping systems; and managing cost centers and self-sustaining accounts. The role involves coordinating diverse fiscal support functions such as payroll, travel reimbursement, purchasing, and fiscal planning. You will develop, modify, and maintain multiple record-keeping and reporting systems for complex funding sources; create procedures for fiscal operations; and develop budgets for grants and contracts. Additional duties include completing new employee verifications and completing recruiting and hiring processes/documentation, determining appropriate fund sources in accordance with WSU BPPMs and state laws, and maintaining personnel and payroll records for the unit. You also prepare, verify, and process documents such as invoice vouchers, payment processing procedures, purchase requests, receipts, reviews payroll for accuracy, processes deposits, and contract management. Lastly, you will support the Vice Provost for Native American Programs and Relations with various administrative functions when needed, forecasting fiscal needs, participating in program planning, consulting with funding agencies, and preparing specialized reports. Primary Duties:

• 80% Business Operations & Fiscal Support
  
• 15% Administrative Support
  
• 5% All other duties as assigned
  

Required Qualifications:

• Two years of experience at a level equivalent to Fiscal Specialist 1 AND 15 quarter hours OR 10 semester hours of college level accounting; OR equivalent education/experience.
  
• Demonstrated fiscal administrative experience relating to budgeting, funding, grants, contracts, purchasing and/or travel.
  
• Excellent written and spoken communication skills, including professional experience in preparing correspondence, reports, and/or presentations.
  
• Strong organizational skills including the demonstrated ability to prioritize responsibilities.
  
• Demonstrated computer skills including proficiency with Microsoft Office Excel, Word, and Outlook.
  

Preferred Qualifications:

• Experience providing executive level support to an individual or group of individuals.
  
• Familiarity with WSU policies and procedures.
  
• Knowledge of tribal government entities, cultures, and protocols.
  
• Experience with Workday or similar payroll and financial management systems.
  

Additional Information:



Area/College: Office of the President & Office of the Provost

Department Name: Office of Tribal Relations and Native American Programs.

City, State, Zip: Pullman, WA 99163

Department Link: Native American Programs webpage

Monthly Salary:


$3,619 - $4,842 | Range 43 (A-M) | Successful candidates with a start date before July 1, 2024, will receive a 3% salary increase effective July 1, 2024.


$3,728 - $4,987 | Range 43 (A-M) | Successful candidates with a start date of July 1, 2024 or later, will receive a salary offer inclusive of the 3% increase to the salary range. Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28 .



Benefits: WSU offers a comprehensive benefits package which includes: paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts. For additional information, please review the summary of benefits offered by WSU for classified staff and Total Compensation .



Overtime Eligibility: This position is overtime eligible.

FTE: 100%

This is a Permanent position.

Posting Close Date: Applicants must submit their completed application by Sunday, July 7, 2024 at 11:59 p.m.



Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34 , engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.



Application Instructions: Applicants must upload the following required documents to their online application. Documents may be submitted in one file or separate files. Applicants are encouraged to upload as a PDF if possible. Applicants will be requested to provide contact information for professional references within the online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

• External candidates , please upload all documents in the 'Resume/CV' section of your application.
  
• Internal candidates, please upload all documents in the 'Resume/Cover Letter' section of your application.
  

Required Documents:


Resume


Cover Letter


WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.


WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.


WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: (v), Washington State TDD Relay Service: Voice Callers: ; TDD Callers: , (f), or .



To apply, visit



Washington State University is an Equal Opportunity/Affirmative Action Educator and Employer.














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About Washington State University

Washington State University is a public research university committed to its land-grant heritage and tradition of service to society. Washington State College was established in 1890 as a land-grant institution. It has become a distinguished public research university, but its mission remains rooted in accessibility and public service.For more than 130 years, we have strived to unlock possibilities by empowering students, faculty, and others to create a world where all people can thrive.In that spirit, our community welcomes scholars from around the globe and prioritizes equitable opportunities for all.

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