Fleet Coordinator

Henkels & McCoy West, LLC., a MasTec company, is a full-service engineering and construction company providing utility infrastructure solutions to its government and commercial customers. Henkels & McCoy West, LLC. (H&M) service offerings include Consulting & Planning, Engineering & Design, Construction Management, EPC/Design Build, Program Management, and extensive Field Construction Services. H&M is utility construction firm providing critical infrastructure for the Power, Oil & Gas Pipeline, Gas Distribution, and Communications markets throughout North America. H&M is also a founding member of the ET&D Partnership, a collaborative industry partnership working to reduce fatalities, injuries, and illnesses in the construction industry is currently recruiting for a Fleet Coordinator.

The Fleet Coordinator is responsible for ensuring all fleet vehicles and equipment are documented, titled, and accurately registered. The position requires organizational skills and competencies in administration, cost allocation, tax liability, US DOT and state vehicle regulations, vehicle specifications, and general accounting practices. The Fleet Coordinator ensures the effectiveness of fleet operations by keeping all vehicles in compliance with vehicle registration, titling, vehicle taxes, and allocating costs properly.

Major Job Elements:

• Determine the proper vehicle class of new units and register them appropriately in the jurisdiction they will operate
• Identify the vehicle financing and obtain titles for each finance stream and jurisdiction
• Identify units that qualify for registration in the International Registration Program and obtain the same.
• Identify and obtain International Fuel Tax Agreement permits and stickers. Insure quarterly reporting and payment of fuel tax liability.
• Assist in the preparation of lease and loan packages and complete required vehicle documentation
• Insure accurate sales and use tax liability and remit payments as required.
• Insure proper transfer of ownership as loans and leases of vehicles expire.
• Act as assistant fuel card administrator and perform that function as needed.
• Obtain and issue vehicle insurance cards as needed.
• Process payments for national accounts, vehicle driver safety program accounts, and other invoices as needed.
• Oversee proper storage of DOT-mandated vehicle documents
• Other tasks as assigned
• Administrative support for the Fleet Department and field operations

• General experience with equipment
• Experience with fuel card programs
• Experience with computerized fleet management programs
• Experience with working in an office environment
• Experienced communicator; written and oral, with interpersonal skills (tact, diplomacy, etc.)
• Knowledge of Microsoft Office software; Word, Excel, and Access is required

Experience

• 3-5 years 

Henkels & McCoy West, LLC. is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities.