Grant Administrator , College of Design, Architecture, Art, & Planning, Hybrid/Remote

Current UC employees must apply internally via SuccessFactors >

Founded in 1819, the University of Cincinnati ranks among the nation's best urban public research universities. Home to more than 50,000 students, 11,000 faculty and staff and 340,000 alumni, UC combines a Top 35 public research university with a physical setting The New York Times calls "the most ambitious campus design program in the country."

With the launch of Next Lives Here, the Cincinnati Innovation District, a $100 million JobsOhio investment, nine straight years of record enrollment, worldwide leadership in cooperative education, a dynamic academic health center and entry into the Big 12 Conference, UC's momentum has never been stronger. UC's annual budget tops $1.65 billion and its endowment totals $1.8 billion. The University's overall regional economic impact exceeds $10.6 billion, paving the way for the future of Cincinnati.

Job Overview

Handle day-to-day pre-award and post-award financial administration of specialized activities related to research grants. Major duties will include administrative, fiscal, grant, and general duties. Will provide recommendation and advice to DAAP Research and faculty on process related topics and conduct or carry out work procedures and activities in accordance with local, state, and federal regulations as well as university financial and administrative policies. This position will offer flexibility for a hybrid remote work arrangement (a set schedule of on campus and work from home days each week) for applicants with a residence within OH/IN/KY. Hybrid work arrangements are subject to change in accordance with university policies. Hybrid work will start after onboarding. 

Essential Functions

• Assist faculty and staff with pre award management including but not limited to guidance on practices, drafting budget and budget justification preparation, reviewing award notices, routing proposals, and creating research contracts. 
• Assist faculty and staff with post award management including but not limited to guidance on practices, processing purchases and invoices, processing of financial transaction for federal, state, and private grants, contracts, and any other external funding sources, grant extensions, and hire/compensation.
• Meet regularly with faculty and staff for expense reporting, reports, and transactions, for the full lifecycle of from start to close out for active research grants. 
• Create, maintain, and generate reports on active grant accounts according to the institute policies and individual grant agreements. 
• Close out grant accounts by reconciling accounts, compliance, and prepare final invoice and/or reports for closures.
• Support leadership by drafting and implementing policies that reflect continuous oversight and review of sponsored project funds to ensure that all financial transactions are in full compliance with university policies and funding agency guidelines.
• Work directly and collaboratively with the various offices of the college and university to fulfill pre-award and post-award grant administration.
• Perform related duties based on departmental need. This job description can be changed at any time.

Required Education

• Bachelor's Degree.
• Five (5) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.

Required Experience

One (1) year grant and/or finance-related experience.

Additional Qualifications Considered

• Grant administration with pre and/or post award management experience.
• Ability to organize and manage multiple tasks while maintaining accuracy and attention to detail. 
• Strong communication and analytical skills, and self-directed work ethic.
• Proven experience in participating as a team member in a collaborative environment within a workforce across offices/departments.
• Familiar knowledge with: Microsoft excel (pivot tables, v-look formulas), Kuali proposal submission system, SAP/UCFlex reporting system, PACE system, CONCUR travel and expense system, and SalesForce system.  

Physical Requirements/Work Environment

• Office environment/no specific unusual physical or environmental demands.

Application Process

Please submit an online application and include:

• Please provide a resume and cover letter to be considered for this position.
• Please use the additional documents feature as needed for these items.
• The cover letter should not exceed one (1) page and should detail your interest and qualified experience, skills, or education required for this position

Compensation and Benefits

UC offers a wide array of complementary and affordable benefit options, to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and FTE.

• Competitive salary range of $55,000 - $58,000 dependent on the candidate's experience.
• Comprehensive insurance plans including medical, dental, vision, and prescription coverage.
• Flexible spending accounts and an award-winning employee wellness program, plus an employee assistance program.
• Financial security via our life and long-term disability insurance, accident and illness insurance, and retirement savings plans.
• Generous paid time off work options including vacation, sick leave, annual holidays, and winter season days in addition to paid parental leave.
• Tuition remission is available for employees and their eligible dependents.
• Enjoy discounts for on and off-campus activities and services.

For questions about the UC recruiting process or to request accommodations with the application, please contact Human Resources at . 

The University of Cincinnati is an Equal Opportunity Employer.

REQ: 96293 

About University of Cincinnati

HISTORY IN BRIEF - The University of Cincinnati is a public urban serving research institution that was founded in 1819 and today is one of the country’s largest universities offering more than 350 academic programs to more than 44,000 students. UC has many top ranked programs in areas such as Music and Arts, Medical and Human-Services, Criminal Justice and more. Located in an urban setting, UC is close to the heart of Cincinnati and allows easy access for students to enjoy all that the city offers. UC is also the alma mater of many notables such as President William Howard Taft; Albert Sabin, developer of the oral polio vaccine; Astronaut Neil Armstrong and Mary Weinberg, 2008 Olympic gold medalist. UC is classified as a Research University (Very High Research Activity) by the Carnegie Commission and is ranked as one of America’s top 35 public research universities by the National Science Foundation. UC jumped 17 spots in the U.S. News & World Report rankings in the past two years alone. In addition to being named a “green university” by Princeton Review, UC has been named one of the world’s most beautiful campuses by Forbes and Delta Sky magazines. Learn more at ... N STATEMENT - The University of Cincinnati serves the people of Ohio, the nation, and the world as a premier, public, urban research university dedicated to undergraduate, graduate, and professional education, experience-based learning, and research. We are committed to excellence and diversity in our students, faculty, staff, and all of our activities. We provide an inclusive environment where innovation and freedom of intellectual inquiry flourish. Through scholarship, service, partnerships, and leadership, we create opportunity, develop educated and engaged citizens, enhance the economy and enrich our University, city, state and global community.

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