Grants and Fellowships Advisor

Grants and Fellowships Advisor University of Notre Dame The University of Notre Dame ( ND.jobs ) is accepting applications for a Grants and Fellowships Advisor . Applications will be accepted until 05/30/2024.

The University of Notre Dame Graduate School has a crucial role in supporting graduate programs and helping ensure that Notre Dame graduate students become a force for good in the world. With many nationally and internationally recognized graduate programs, the Graduate School attracts top scholars from a wide variety of disciplines. We are looking for someone who is a driven, creative, and collaborative partner to achieve the mission and vision of Our Lady's University in advancing graduate studies.

An overview of the position:

The Graduate School's Office of Grants and Fellowships is seeking a highly motivated student support specialist who is passionate about promoting and supporting graduate students and postdoctoral scholars in applying for grants and fellowships. The analyst and consultant will work with graduate students and postdoctoral scholars across all disciplines to identify funding opportunities, and advise on and help refine written application materials following foundation guidelines and principles of grantsmanship. In addition, this role will be responsible for the day-to-day coordination of the office, collecting and analyzing data, and assisting in evaluating the success of fellowship advising programs. The analyst and consultant will assist in developing and executing campus-wide and departmental events and workshops and implementing effective communication strategies.

The Office of Grants and Fellowships serves master's and Ph.D. graduate students and postdoctoral fellows in engineering, humanities, sciences, social sciences, global affairs, and business. The office focuses on competitive merit-based external funding and professional development opportunities, leading initiatives aimed at increasing graduate student awareness and funding success.

Key responsibilities:

• Provide 1-on-1 proposal advising services for graduate students and postdoctoral fellows, including identifying relevant award opportunities, providing strategy sessions, and reviewing application materials in accordance with sponsor guidelines
• Maintain accuracy of the office website and digital resources, including Canvas tutorials, a library of successful samples, and a curated lists database
• Draft and circulate funding information, event announcements, and other advertisements to promote awareness of funding resources and events/workshops
• Develop and implement effective communication strategies to advertise and promote prestigious awards
• Assist the associate program director in university selection and nomination processes for graduate grants and fellowships, including but not limited to Fulbright, Boren, Liebmann, and NIH internal review panels
• Assist in facilitating information sessions and workshops to educate students about internal and external funding opportunities and application processes
• Empower a diverse population of graduate students to develop skills for successful communication, persuasion, and self-advocacy
• Manage the data collection and tracking efforts of the office, including application submissions and outcomes, using internal information, student communication, and Qualtrics surveys
• Generate comprehensive data reports summarizing key success factors and recommendations for future efforts
• Coordinate data points with other Graduate School units (e.g., finance, data strategy, enrollment) in support of broader Graduate School tasks

Minimum Qualifications:

• Masters degree and 1 year of relevant experience or Bachelors degree and 4-5 years of relevant experience
• Demonstrated excellence in oral and written communication skills, including expertise in editing
• Prior experience submitting grant or fellowship applications
• Strong interpersonal skills and demonstrated success in collaborative work in an academic setting
• Ability to prioritize and effectively manage multiple time-sensitive projects and deadlines
• Proficiency in data management, analysis, and visualization software such as Google suite, Excel, or Tableau
• Experience in reporting and maintaining records, with the aim of using metrics and empirical evidence to make data-informed decisions toward organizational goals and priorities

Preferred Qualifications:

• Doctoral degree
• Prior success with major grant or fellowship applications
• Working knowledge of grant and fellowship application processes, particularly in Science, Technology, Engineering, and Mathematics
• Experience in performing program assessments
• Demonstrated commitment to graduate student success and empowerment and possession of a holistic approach to working with the graduate student population

ABOUT NOTRE DAME:
The University of Notre Dame, founded in 1842 by Rev. Edward F. Sorin, C.S.C., of the Congregation of Holy Cross, is an independent, national Catholic university located in Notre Dame, Ind. For the fifth consecutive year, the University of Notre Dame has received Honor Roll distinctions as one of the top 10 higher education workplaces in the country in the Chronicle of Higher Education's annual 'Great Colleges to Work For' survey...and we are proud of it!


This appointment is contingent upon the successful completion of a background check. Applicants will be asked to identify all felony convictions and/or pending felony charges. Felony convictions do not automatically bar an individual from employment. Each case will be examined separately to determine the appropriateness of employment in the particular position. Failure to be forthcoming or dishonesty with respect to felony disclosures can result in the disqualification of a candidate. The full procedure can be viewed at



Equal Opportunity Employment Statement The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and those candidates attracted to a university with a Catholic identity. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).



APPLICATION PROCESS:
Please apply online at to Job # S24995 . For additional information about working at the University of Notre Dame and various benefits available to employees, please visit . The University of Notre Dame supports the needs of dual career couples and has a Dual Career Assistance Program in place to assist relocating spouses and significant others with their job search.














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About University of Notre Dame

The University of Notre Dame was founded in November 1842 by Rev. Edward F. Sorin, C.S.C., a priest of the Congregation of Holy Cross, a French missionary order. It is located adjacent to South Bend, Indiana, the center of a metropolitan area with a population of more than 315,000. Chartered by the state of Indiana in 1844, the University was governed by the Holy Cross priests until 1967, when governance was transferred to a two-tiered, mixed board of lay and religious trustees and fellows.

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