HR Assistant

NorCal Ambulance is looking to add an entry level HR Assistant to our rapidly growing team!

 ***This is a Temp Position (6-week assignment)***  

Hours: Full Time (Monday - Friday)

Pay: $18/hr

Reports to: HR Supervisor  

Basic Functions: To assist the HR Department in recruitment, interviews, orientation, and other projects vital to the department.

Skills:

• Oral & Written Communication
• Customer Service/Relations
• Self Motivated 
• Computer Literacy
• Reading
• Presentation
• Technical Communication
• Organization
• Strong Work Ethic
• Attention to Detail
• Typing
• Confidentiality

Education/Experience: High school diploma or general education degree (GED) Responsibilities:
Recruiting & Interviewing:

• Review applications for completion and verify certifications/qualifications are appropriate and current. Contact applicant for missing certifications
• Coordinate pre-employment paperwork with the Recruiter and new hire.
• Schedule applicants and interviewers. Set up testing rooms. Welcome applicants and explain the interview process.
• Notify the applicant of acceptance or rejection

On-Boarding and Orientation:

• Send acceptance with contingent offer paperwork including County requirements based on Division/Position
• Assemble and personalize orientation and training packet
• Conduct new employee pre-hire screening (drug test, background check, etc.,)
• Enter new employee information and certifications into company systems
• Create email accounts and assign them to appropriate groups. Audit email groups.

Uniform Inventory:

• Conduct inventory of all uniform pieces, and report inventory as requested
• Receive uniform requests from new hires, current employees
• Prepare uniform items for courier services for employees
• Complete Property Return forms for uniforms issued
• Research options for uniforms for the best cost-effectiveness for the company
• Receive returned uniforms, issue invoices for non-returned items
• Maintain uniform tracking in Operative IQ

Miscellaneous Administrative or HR Services:

• Answer phones and provide information as needed. Transfer calls to appropriate extensions or take messages as needed. 
• Assist in the setup and breakdown of staff/office events and activities
• Send team member reminders for expiring certifications, training, and other requirements
• Complete basic-level employment verification requests 
• Other administrative duties include preparing correspondence, copying, faxing, scanning, filing, and mailing services as assigned.
• Maintain Company phone list and office phone extension list.
• Monitor stock of office supplies and determine what needs to be ordered
• Other duties as assigned