Human Resources Administrative Assistant

Agency : Department of Veterans' Affairs 

Posting ID: REQ 38560

Posting Date: 05/31/2024

Closing Date: 06/14/2024 
Salary:  (Eff 7/1) $6,005 - $8,678/Monthly; CBA language applies; Anticipated starting salary $6,005/Month
County:  Sangamon
Number of Vacancies: 1
Plan/BU: RC028

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Essential Functions

1. 25% Under the direction, independently performs a variety of highly responsible staff assignments.
2. 25% Creates, maintains, tracks, and distributes Human Resources reports and data.
3. 20% Coordinates and conducts New Employee Orientation Onboarding and Offboarding employee separating from agency.
4. 15% Serves as an Agency Technology Service Requestor (ATSR) for the Veteran’ Affairs
5. 10% Oversees employee OneNet training for the agency. Maintains up-to-date knowledge on State of Illinois training programs and opportunities.
6. 5% Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

1. Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
2. Requires one (1) year of professional experience in a public or private organization, or completion.

Preferred Qualifications

1. Two (2) years’ experience working in Human Resources.
2. Two (2) years of professional experience meeting deadlines with strong attention to detail and to utilize critical thinking skills.
3. Two (2) years of professional experience researching issues and concerns in preparation of reports to staff, customers, public and/or internal/external stakeholders.
4. One (1) year of professional experience working with database, spreadsheets, and word processing software.

Conditions of Employment

1. Requires the ability to pass a background check
2. Requires ability to travel in the performance of duties, with overnight stays as appropriate.
3. Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties.
4. Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This requires the ability to work evenings and weekends.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours: 8:30 a.m. - 5:00 p.m. Monday - Friday
Work Location: 833 S Spring St Springfield, IL 62704-2617

Human Resources

Agency Contact:

Shannon Leake

Posting Group: Office & Administrative Support

This position does not contain “Specialized Skills” (as that term is used in CBAs).

About the Agency:

The Illinois Department of Veterans’ Affair is a state agency designed to empower veterans and their families to thrive. We do this by assisting them in navigating the system of federal, state, and local resources and benefits; providing long term health care for eligible veterans in our Veteran’s Homes and partnering with other agencies and non-profits to help veterans address education, mental health, housing, employment, and other challenges. A career with the Illinois Department of Veterans’ Affairs provides a rewarding and challenging opportunity for individuals. Working together, we create partnerships and experiences that engage and inspire our fellow co-workers and the veterans and their family members that we serve every day.

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the  Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the  Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: