Human Resources Administrator

POSITION: Human Resources Administrator

DEPARTMENT: Office of Human Resources

HOURS OF WORK: Monday, Tuesday, Thursday 8:30 am - 4:30 pm

Wednesday 8:30 am - 7:30 pm, Friday 8:30 am - 12:30 pm,

Full-Time/35 hours per week in office only 

SALARY: $1205.59 - $1331.18 (CAF 8)

SUPERVISION: Works under the general direction of the Director of Human Resources, and in accordance with the applicable provisions of the Massachusetts General Laws.

Basic Function: The Human Resources Administrator supports the various functions of the Human Resources Department. Specifically, recruitment, onboarding, file management, unemployment, payroll, and supports the Director of Human Resources as required. This position also assists other City Department Heads as it relates to Human Resources. The Human Resources Administrator is exposed to all aspects of the Human Resources Department and works closely with the Director but may be assigned to specific functional areas of the organization or department, as determined by the Director of Human Resources. This position requires an elevated level of professionalism, confidentiality, and superior customer service skills

Responsibilities:

§ Administers the City’s recruitment and hiring efforts in conjunction with our DEI Director, including but not limited to, creating, reviewing, and posting job announcements, placing ads, processing applications, scheduling interviews for all candidates and panelists, posting applications, maintaining the Applicant Tracking system; and communicates with candidates not selected. 
§ Adds new employees and input paperwork to the Employee Master worksheet.
§ Tracks all PAF’s and verifies implementation with Payroll Department.
§ Assist the Director of HR on payroll issues as directed.
§ Produces monthly notifications on all new hires, promotions, transfers, and retirements to the HR Director, Mayor, COS, and City Clerk.
§ Assists in the development and maintenance of all job descriptions.
§ Confirms open positions via the Department Heads and Director of Human Resources 
§ Administer/Coordinate municipal compensation and classification plans and as directed; may conduct salary and/or benefit surveys within the labor market to determine competitive wage and benefit rates.
§ Reviews education and experience of internal and external comparable positions to prepare a comparable hiring recommendation when City is preparing to make an offer to a candidate. 
§ Works in conjunction with the Department on the Onboarding process.
§ Maintain DUA records as requested. 
§ In the absence of the Director of HR, act as City representative for DUA hearings as needed.
§ Responsible for ensuring the accuracy of information on the Personnel Change forms.
§ Assists Director of HR with all federal and state compliance and reporting as directed.
§ Respond to third party requests for background checks, verification of employment.
§ Back up for the Benefit Administrator regarding responding to all initial requests of Worker’s Compensation and 111F ILD for City to include intake of incidents and notifying TPA for accurate processing. Assist TPA as needed.
§ Works with the Benefit Administrator and other members of the department as needed or directed.
§ Meets regularly with the Director of Human Resources on all personnel matters.
§ Will be assigned to coordinate and manage special projects for the department.

Education and Experience:

§ Associate degree in Human Resources or an associate’s degree in a related field with three to five years of human resources experience.

§ Payroll processing experience preferred.

§ Advanced with computers and Microsoft Office as required.

§ Must be fully committed to providing excellent service to every person who visits, works, or resides in the City.

§ Municipal experience a plus and Civil Service Procedure experience a plus. 

§ Working knowledge of the DUA processes a plus.

§ Bi-Lingual ability desired.

SKILLS, ABILITY, KNOWLEDGE : 

Knowledge: Thorough knowledge of best practices and procedures and familiarity with the laws and regulations affecting Human Resources.

Ability: Must have the ability to maintain strict confidentiality in dealing with extremely sensitive employee information. Ability to deal appropriately and tactfully with the public. Ability to communicate effectively in a professional manner with all departments. Ability to keep accurate complex records and generate reports accordingly. Ability to perform in a fast-paced office environment.

Skills: Excellent planning, time management and organizational skills. Strong computer skills. Excellent customer service and organization skills, excellent time-management skills, excellent written and verbal communication skills, strong project management skills and experience in establishing and maintenance of employee confidential files and record keeping. Excellent attention to detail.

WORK ENVIRONMENT AND PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions: must be able to sit, stand, walk, bend, and reach on a consistent basis; must be able to lift at least 15 lbs.; must be able to see, hear, speak, and read; must be able to sit in front of a computer for extended periods of time; must be able to take and give direction effectively; must be able to communicate with others; must be able to delegate; must be able to work in an office setting; must be able to communicate effectively and work with the public and other state entities. Must be able to work with all city departments as needed

ADDRESS ALL COVER LETTERS AND RESUMES TO

Human Resources Department

City of Medford – Room 204

85 George P. Hassett Drive

Medford, MA 02155

Or send cover letter and resume with the job title in the subject line to

The City of Medford is an Equal Opportunity Employer. All applications will receive equal consideration regardless of disability, race, color, religion, creed, gender, sexual orientation, veteran status, and any other protected class status, in accordance with applicable. Residents of the City of Medford, Women, People of Color, Veterans and Persons with Disabilities are encouraged to apply.