INTERVIEWING UNIT MANAGER

TECHNICAL MANAGER V - INTERVIEWING UNIT MANAGER - IPR#47416

Agency : Department of Transportation 
Closing Date/Time: 06/14/2024 
Salary:  $6,329 - $10,516 Monthly

Anticipated Starting Salary Range - $6,329 - $7,829 Monthly
Job Type: Salaried 
County:  Sangamon
Number of Vacancies: 1
Plan/BU:  PM415

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Agency Mission Statement:

The Illinois Department of Transportation is seeking to hire an Interviewing Unit Manager.

The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity and protect our environment. We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois.

Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs. 

The department offers extensive training and career advancement opportunities.  Employees also receive a robust benefit package including:

• Monday-Friday work schedule
• Flexible work schedules are available in many program areas.
• Health, Life, Vision, and Dental Insurance
• Pension Plan
• (10) Weeks paid Maternity/Paternity Leave
• Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
• Employees earn (12) paid Sick Days annually.
• New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually.
• Employees earn (3) paid Personal Days annually.
• (13-14) paid holidays annually (based on start date)
• Tuition Reimbursement
• Employee Assistance Program and/or mental health resources

We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors.

Job Responsibilities

This position is accountable for implementing, monitoring, and evaluating the department's interview and selection process for technical and code position vacancies.

Total department employees: approximately 5,000
Annual entry-level civil engineer hires: 150 - 300
Annual departmental hires/transfers/promotions: 700 - 900
Annual interviews conducted: 500 - 800

This position reports to the Personnel Administration Section Manager. Reporting to this position are the Interviewing Unit Coordinator, Interviewer, and Interview Scheduler. This position operates within a service environment and provides personnel related support to management and employees at every level. In consideration of court rulings, this position plays an important role in ensuring departmental interview practices are consistent with the rulings. This position maintains effective liaison with management department-wide to ensure the integrity of the department's interview and selection process. In addition, the incumbent should be aware of the continual changes in the needs of the Illinois Department of Transportation (IDOT) to achieve departmental hiring goals. This includes a concentrated effort to encourage diverse interview panels. This position is responsible for ensuring the integrity of the interview process. Typical problems faced by the incumbent involves coordinating interview dates and interview teams that will best meet the needs of the office/district conducting the interview as well as ensuring that the selection criteria used throughout the department is consistent with departmental policy, the Comprehensive Employment Plan (CEP), as well as civil rights legislation and court rulings.

Job responsibilities continued

The incumbent assigns, directs, monitors, and reviews all functions performed by the Interviewing Unit. The incumbent establishes procedures to be followed by staff members in carrying out individual activities and assists staff on the more involved problems confronted. The incumbent prepares and/or assists with the hiring criteria and weights interview questions and interview screening criteria in preparation for the interviews. The incumbent receives, reviews, approves, corrects, or disapproves personnel hiring interview packets and verifies appropriate documents and forms are attached. The incumbent approves question and criteria and assigns section personnel to represent the Bureau of Personnel Management (BPM) at these interviews. The incumbent performs full range of interview functions in accordance with all statutes, rules, policies, procedures, collective bargaining agreements and the Personnel Code. The incumbent verifies departmental staff are certified to participate on interview panels and maintains and coordinates certification and recertification dates. The incumbent verifies conflict of interest and disclosure documents are submitted and confirms eligibility of panel members. The incumbent completes the Department of Human Rights hiring and promotional documents for the Bureau of Civil Rights for all hiring related transactions. The incumbent utilizes the Success Factors database for interview and selection of candidates to fill technical vacancies. The incumbent is responsible for training all staff statewide on the proper methods of conducting interviews and coordinating the extension of employment offers. The incumbent serves as primary contact person to provide assistance to agency management, supervisors, human resources (HR) staff and others regarding interview and selection related inquiries. The incumbent interprets and explains personnel policies and procedures. The incumbent coordinates and completes required paperwork between parties, provides day-to-day guidance to the Personnel Administration Section interviewing staff, and may represent the BPM at the interviews. The incumbent counsels, trains, and evaluates staff responsible for scheduling and conducting interviews. Accountabilities are accomplished with the assistance of the following staff: Interviewing Unit Coordinator who is accountable to serve as the statewide interview proctor for the IDOT.
This position serves as a liaison between the IDOT and Central Management Services (CMS) to ensure
compliance with interview sequences. Interviewer who is accountable for assisting in the departmental selection process for technical position vacancies as well as ensuring compliance with code position interviewing regulations. Interview Scheduler who is accountable for coordinating the interview process from scheduling through selection. Internal contacts include departmental management at all levels in conjunction with the interviewing process, supervisors, and staff. External contacts include the public and various state agencies. The incumbent is given broad latitude and discretion in accomplishing duties and is charged with the responsibility of resolving problems of a consequential nature. The incumbent functions in accordance with Central Management Services (CMS) rules, IDOT personnel policies, union agreements, and applicable state and federal laws. Occasional statewide travel with overnight stays may be required. The effectiveness of this position can be measured by the ability of the incumbent to provide timely and quality personnel service to management to maximize effectiveness and efficiency of departmental hiring operations.

Principal Accountabilities

1. Assigns, directs, monitors, and reviews all functions performed by the Interviewing Unit. Establishes procedures to be followed by staff members in carrying out individual activities and assists staff on the more involved problems confronted. 2. Coordinates the departmental job interview program for technical and code positions to ensure the integrity of the program and compliance with CEP/CMS guidelines. 3. Coordinates approval of questions and selection criteria for departmental interviews. 4. Provides day-to-day guidance to the Interviewing Unit staff members. 5. Acts as the interview proctor for all interview sequences. 6. Counsels, trains, and evaluates staff responsible for scheduling and conducting interviews. 7. Performs duties in compliance with departmental safety rules. Performs all duties in a manner conducive to the fair and equitable treatment of all employees. 8. Performs other duties as required.

Qualifications

Position Requirements:

• Completion of a bachelor's degree majoring in human resources management or business, PLUS three years of administrative experience in a human resources environment OR eleven years of administrative experience in a human resources environment.
• Valid driver's license
• Occasional statewide travel with overnight stays

Position Desirables:

• Supervisory experience
• Strong oral and written communication skills
• Ability to develop and maintain effective working relationships among diverse groups of professional and technical personnel
• Experience with Microsoft Office Suite applications including Word, Excel and Access
• Detail-oriented, well-organized, and ability to work on multiple tasks simultaneously

Work Hours: 8:00 AM - 4:30 PM Monday - Friday
Work Location:  2300 S Dirksen Pkwy Springfield, IL 62764-0001 

Office: Office of Finance and Administration/Bureau of Personnel Management 
Agency Contact:  

Posting Group:  Transportation ; Employee Services; Legal, Audit & Compliance; Office & Administrative Support

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the  Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the  Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

Seasonal and temporary workers should use a personal e-mail address when applying for jobs”

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: