Legal Administrative Specialist

ROLE
We need an experienced Legal Administrative Specialist to support the U.S. Attorney's Office Northern District of Illinois (USAO IL) Department of Justice (DOJ). This is a full-time opportunity. We can offer job security and stability, a competitive salary, and a comprehensive benefits package. Apply today! RESPONSIBILITIES

• Work directly with witnesses prior to, during, and after trial
• Ensure witnesses appear in court
• Receive witness visits, field witness phone calls, and answer witness questions
• Help witnesses understand protocols for court, pre-trial conferences, grand jury appearances etc.
• Coordinate witness travel, manage expense reimbursement, etc.
• Obtain relevant files and documents to arrange travel and reimbursements
• Initiate contact/notify Fact Witnesses concerning travel arrangements, appearance date/time, and determine any special circumstances or needs of the Fact Witness
• Determine when AUSAs should be notified of special circumstances or needs of Fact Witnesses
• Confer with AUSAs concerning Fact Witness appearance and special circumstances regarding Fact Witnesses (special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses)
• Complete and submit proper documentation for special authorizations and obtain prior approval before proceeding with Fact Witness travel arrangements
• Ensure all travel documents and appearance date/time have been provided to the Fact Witness, before Fact Witness’ appearance
• Make necessary arrangements for Fact Witness travel and lodging according to Department of Justice (DOJ) and USAO policies and procedures
• Meet with Fact Witnesses upon arrival to the designated hearing or pre-trial conference, provide courtroom orientation, accompany Fact, Witnesses, to court, ensure a safe waiting area is available, and collect necessary documentation and signatures for Fact Witness reimbursement documents
• Prepare and submit documentation for Fact Witness reimbursement, i.e., witness vouchers and other required documentation for Fact Witnesses
• Furnish requested information concerning pending and completed Fact Witness vouchers
• Gather required documentation and reconcile Government Travel Accounts
• Obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts, when necessary
• Complete variable aspects of recurring documents in conformance with the rules governing their style and format
• Compose original letters that do not require legal interpretations but require a good working knowledge of legal procedures and specialized terminology relevant to Fact Witness laws and regulations
• Establish and maintain a variety of Fact Witness files, documents, and databases
• Assemble documents and other information for Fact Witness file material and retention in accordance with established procedures and DOJ regulations
• Establish and maintain a calendar and/or database of active and pending Fact Witness appearances; track hearings, trial dates, Grand Jury, and scheduling conferences
• Perform other administrative and logistical Fact Witness management-related duties as required/assigned

BACKGROUND

• Progressive and relevant experience
• Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint, Teams, Access)
• Proficient in Adobe Acrobat

EDUCATION

• Preference for Bachelor’s degree

LOCATION

• 219 S. Dearborn St, Chicago, IL 60604

TELEWORK

• Some

CLEARANCE

• U.S. citizenship required since this role supports the U.S. federal government

CLIENT

• Department of Justice (DOJ)

TRAVEL

• No travel required

WORK HOURS

• 40 hours per week
• 8 hours per day

EMPLOYMENT CLASSIFICATION

• Employment Classification Eligibility — W2

RELOCATION

• Not eligible for relocation benefits

KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, gender, sexual orientation, ancestry, national origin, age, marital status, mental disability, physical disability, medical condition, pregnancy, political affiliation, military or veteran status, or any other basis prohibited by federal or state law. Other Considerations: applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.