Legal Assistant - Hiring Urgently

We are on the lookout for an organized Legal Assistant to join our productive team at State of Indiana in Indianapolis, IN.
Growing your career as a Full Time Legal Assistant is a fantastic opportunity to develop exceptional skills.
If you are strong in problem-solving, leadership and have the right personality for the job, then apply for the position of Legal Assistant at State of Indiana today!

 

Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.

 

At the State of Indiana, we don’t just talk about diversity and inclusion - Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process, as well as perform the essential functions of a role.

 

Next Level benefits at the State of Indiana are here! Be sure to review our expanded benefit package offerings below.

 

Indiana Department of Insurance (IDOI):

The Indiana Department of Insurance protects Hoosiers as they purchase and use insurance products to keep their assets and their families from loss or harm. IDOI also monitors the financial solvency of insurance companies in Indiana so that legal promises in insurance policies are honored.

 

Salary Statement : 

This position traditionally starts at an annual salary of $39,000 but may be commensurate with education and job experience.

 

About the Job:

As the Legal Assistant, you will be responsible for providing paralegal and administrative support services to general counsel or administrative law judge within a state agency. 

A Day in the Life:

The essential functions of this role are as follows: 

• Perform legal research under the direction of staff counsel or administrative law judge. 
• Conduct computer assisted legal research and/or creates databases relating to cases or administrative precedents. 
• Verify citations and legal references contained in decisions, memoranda, and reports. 
• Maintain a variety of legal files, updates topical and case files as new material is collected, ensures that information is kept organized and that all necessary case documentation is contained therein. 
• Schedule hearing dates and sites, communicating directly with involved parties. 
• Receive and respond to requests for subpoenas and other pre-hearing documents by directing the preparation and processing of requested documents. 
• May supervise clerical staff, ensuring that routine mailings such as notices of pre-hearing conferences, continuances, etc., are accomplished in a timely fashion. 
• Receive and respond to inquiries regarding current hearings from attorneys, legislators, or citizens by telephone and/or correspondence. 
• Travel to hearings sites, sets up site, materials and equipment and is present to explain proceedings and their impact to interested parties. 
• Assist at depositions and hearings by taking notes, providing follow-up questions to attorneys and keeping track of documents. 
• Prepare section/division budget, including data collection and preparing written justifications. 
• Perform other administrative tasks for section/division such as time and attendance reports, procurement liaison, travel request coordination, etc. 
• Prepare reports of section/division activity. 

 

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

What You'll Need for Success:

You must meet the following requirements to be considered for employment: 

• May be required to travel with reasonable accommodation. 
• Specialized knowledge of legal procedures pertaining to the assigned area. 
• Working knowledge of legal concepts. 
• Working knowledge of the agency’s programs and current issues. 
• Working knowledge of legal resources and legal research procedures. 
• Working knowledge of, and ability to utilize, computer capabilities for research and data management. 
• Effective communication skills. 
• Knowledge and skill normally acquired through a two-year program leading to an associate degree. related accredited college credit and/or work experience in private law firm or public law office may substitute where appropriate. 
• Extensive knowledge of legal terminology and documentation. 

Supervisory Responsibilities/Direct Reports:

This role does not provide direct supervision to direct reports.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
• Deferred compensation 457B account (similar to 401k plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid new parent leave
  • Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Referral Bonus program
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parking for most positions
• Free LinkedIn Learning access

   

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer and is committed to recruit, select, develop, and promote employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws. 

 

If you are a qualified individual with a disability and require reasonable accommodation in completing this application, you can request assistance by contacting the Indiana State Personnel Department at View email address on workforindiana.in.gov.

 

The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.

 

Benefits of working as a Legal Assistant in Indianapolis, IN:

● Company offers great benefits
● Advancement opportunities
● Attractive package

● Remote Work opportunity