Manager, Finance and Budget, Administration & Finance, Baker Library

Position Description

Reporting to the Director, Administration & Finance at Baker Library (BL), the Manager, Finance and Procurement, independently manages and has primary day-to-day responsibility for budget, accounting, and procurement functions. Responsible for financial analyses, contract management, and compliance in support of Harvard Business School (HBS) and BL's mission and priorities. Integrally entrusted with a high level of confidential information.


Do you relish the details of accounting and budgeting, but long for a work environment that values intellectual curiosity and collaboration? Harvard Business School's Baker Library--the world's premier academic research library focused on business--might be the place for you. We're looking for an energetic individual to bring bold ideas and creative thinking to procurement and financial administration.



Responsibilities :

Financial

• Manages, monitors, reviews and prepares budget consolidations and actual spending for the Baker Library annual budget of approximately $14M. Performs quarterly forecasts, drafting memos and communicating to appropriate parties as required working with the Director, using Harvard financial systems.
• Manages the HBS Reward & Recognition program for Baker Library, entering and monitoring payment requests, reporting activity and drafting communications.
• Prepares financial and other related reports.

Accounting

• Performs all accounting functions including accruals, prepaids, flux analysis and monthly or quarterly adjustments, and serves as accounting subject matter expert.
• Ensures financial and risk compliance and works closely with Director, Administration & Finance to complete required compliance reporting. Performs periodic audits (ex. For University Purchasing card)
• Reviews BL fund balances to ensure compliance and spend-down.

Procurement

• Prepares invoices and tracks payments for Baker Library research services. Coordinates with staff who enter invoice information into procurement system (Buy-to-Pay).
• Serves as primary point of contact for BL staff with Harvard purchasing cards, and for procurement and travel reimbursement activities.
• Manages contract activity across Baker Library and in the Total Contract Management system in B2P. Ensures that all appropriate addenda are included, helping to coordinate the process for their completion in addition to other related materials that should be included (ex. Statements of Work).
• Determines BL total contract liability in any given timeframe.

Other

• Collaborates across Baker Library and other HBS departments.
• Conducts financial and procurement analyses for decision-making purposes.
• Serves as liaison to HBS Financial Office for job-related activities.
• Provides customized training to BL staff with financial or procurement responsibilities.
• Serves as back-up to Director, Administration & Finance.
• Performs other duties as required.

Basic Qualifications

• Bachelor's degree or equivalent work experience required
• Minimum of 5 years' relevant work experience

Additional Qualifications and Skills

Other Required Qualifications:

• Demonstrated experience in financial analysis and reporting, including budget review and forecasting.

Additional Qualifications:

• Bachelor's degree in Accounting or Finance strongly preferred.
• Excellent communicator, very patient and organized with strong analytical skills.
• Ability to maintain a high degree of confidentiality and responsibility regarding information related to HBS business and sensitive financial information.
• Demonstrated experience with high level financial analysis and comparisons.
• Experience in a higher education setting preferred.
• Able to handle detail accurately and quickly.
• A self-starter with the ability to work effectively both independently and as a member of a team, with minimal supervision.
• Experience working in financial operations in academia.
• Knowledge of Harvard financial and HR systems, policies, and procedures a plus.

Our expectations are that employees of HBS adhere to and represent our Community Values. They are:

• Respect for the rights, differences, and dignity of others
• Honesty and integrity in dealing with all members of the community
• Accountability for personal behavior

Additional Information

This role is offered as a hybrid (some combination of onsite and remote) where you are required to be onsite at our Boston, MA-based campus 3 days per week. Specific days and schedules will be determined between you and your manager.


We may conduct candidate interviews virtually (phone and/or via Zoom) and/or in-person for this role.


A cover letter is required to be considered for this opportunity.


Harvard Business School will not offer visa sponsorship for this opportunity.


Culture of Inclusion: The work and well-being of HBS is profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture here

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