Marketing Administrative Assistant

Kimley-Horn has a challenging opportunity in our Charlotte, NC office for an Administrative Assistant to support our Marketing team. We are seeking a dynamic, proactive individual to provide administrative support to senior Marketing leadership, Marketing Coordinators, and Graphic Designers on day-to-day and confidential activities.

• Providing administrative support to 5-8 professionals including calendar maintenance, scheduling, filing, expense reports, and travel arrangements
• Researching venues for meeting or events along with related activities
• Negotiating with vendors
• Running occasional errands
• Traveling occasionally
• Effectively partnering with other Administrative staff and senior leaders
• Responding quickly and efficiently to requests for assistance
• Generating and organizing financial reports
• Supporting conferences by supplying project materials to outside printers, internally printing, and shipping support materials for events
• Occasionally printing and copying materials for proposal production, including creating labels and FedEx packages
• Supply ordering, stocking, and assessing inventory of marketing production center
• Filing and archiving
• Other special projects as assigned

Position Requirements:

• 3+ years in a corporate/professional environment in an Administrative role
• Strong proficiency in MS Office Suite specifically Excel
• Strong proficiency in Adobe Acrobat Professional; familiarity with database software preferred
• Professional, organized, client-oriented, and deadline driven
• Able to anticipate needs and manage multiple competing priorities
• Strong verbal and written communication skills (grammar/proofreading)
• Positive team player with can-do attitude and commitment to quality
• Self-starter who can thrive in an environment where leaders often travel
• The physical demands of this role include moving and lifting of boxes, and standing and sitting for extended periods of time
• Proven ability to maintain confidentiality

Desired Qualifications:

• Knowledge of A/E/C industry
• Database software experience