Medical Administrative Coordinator-Medicine

Market Range: 06

Hiring Salary: $19.67/Hourly

THIS POSITION IS LOCATED IN KNOXVILLE, TN

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Medical Administrative Coordinator provides support to the department chairman, vice chairman and key faculty in the administration of the Department of Medicine (DOM). This position provides organizational and leadership skills, troubleshoots problems, and provides technical assistance on a daily basis.

DUTIES AND RESPONSIBILITIES :

1. Assists with daily operational problems, equipment failure, customer service and telephone calls.
2. Provides backup support to the chairman, vice chairman, and key faculty that includes planning, brainstorming, scheduling meetings, completion of applications for travel reimbursements, petty cash reimbursements requests, and the composition of letters and implementation of new policies as instructed.
3. Reconciles the departmental budget ledgers for DOM GME and State appropriated expense accounts, as well as gift funds and endowments.
4. Attends weekly planning meetings with the chair and manager of the Department of Medicine.
5. Serves on the department CME planning committees and oversees the completion of documents for CME compliance for conferences and series; transcribes minutes from meetings.
6. Maintains faculty and alumni databases. Maintains department space inventory records.
7. Prepares the compilation of faculty member's annual productivity score to accompany the faculty member's annual evaluation.
8. Purchases related to equipment, furnishings, software, teaching materials, printed stationery and other materials from Graphic Arts, and for office supplies; maintains, enters, and reconciles receipts from purchases with monthly statement from the GSM business office.
9. Arranges and provides support for the department's annual promotions and tenure committee.
10. Makes recommendations from which account(s) to make expenditures; reviews ledger accounts and documents in IRIS.
11. Attends budget meetings with chairman, department manager, and deans.
12. Performs other administrative, purchasing, payroll, accounting, and accounts receivable duties as assigned.