Nursing Staff Assistant - Fast Hire

We are looking to hire a competitive Nursing Staff Assistant to join our growing team at Utah State University in Logan, UT.
Growing your career as a Full Time Nursing Staff Assistant is a terrific opportunity to develop useful skills.
If you are strong in cooperation, people management and have the right personality for the job, then apply for the position of Nursing Staff Assistant at Utah State University today!

The Utah State University Nursing Department seeks a Staff Assistant II to be a member of the Nursing office team. This position will assist with daily office-wide operations and be the first point of contact for interested students.

1. Supports the Nursing Department Office: 60-70%

• Provide both the Department Head and the department with the support needed for a highly functioning office.
• Presence and representation of the department/program in a professional, positive manner with students, staff, faculty, and the community.
• Timely open and close of the main department office daily.
• Ensure completion of clerical and administrative support tasks, including creating and editing program correspondence; program handbooks, reports, and other publications; purchasing; employee work plans, MOU’s, immunization tracking, background checks, and related tasks.
• Perform office duties, including phone answering and provision of accurate information, greeting guests, mail, scheduling, preparing paperwork, filing, ordering supplies, and/or managing inventories.
• Coordinate program/department activities including meetings and minutes, faculty searches, employee interviews, routine and special events, and other projects.
• Prepare, edit, and coordinate development of course catalogs, promotional materials, educational materials, training manuals, newsletters, and/or brochures, as appropriate to the program.
• Collect and analyze program information; prepare reports; and maintains program records, accreditation, and statistical information.
• Seek ways to improve efficiency of services and develops processes to streamline procedures.
• Provide support in program compliance activities.
• May maintain and create website content and coordinate social media sites such as Facebook for the department.
• May train and direct student employees, volunteers and/or part-time employees.

2. Effectively facilitates student processes: 10-15%

• Provide professional and knowledgeable first contact with interested students and/or family. Timely and accurately responds to students and directs students to correct resources.
• Work closely with Advisor(s) to assist, as needed, with review of Egrad and other application materials. Professionally contact applicants with missing information. Timely coordination of decisions and process through the system.
• Lead the gathering and organizing of student admission data, facilitating the processes resulting in the successful completion of the twice-yearly student application cycle
• Manage accurate and up-to-date database of admitted students from application through graduation and beyond per accreditation requirements.
• Professionally correspond with students to provide information, reminders of policies, registration, and graduation. Assist with registration and department policies/procedures.
• Positively engage in orientations, trainings, meetings provided by the department or other entities.
• Gain/maintain knowledge of policies and work cooperatively with faculty, coordinators, and students to resolve issues.

3. Provides timely and professional support to Nursing Faculty: 10-15%

• Coordinate office space, set-up, and supplies as needed.
• Serve as a liaison between bookstore and faculty, assists faculty to ensure correct and timely textbook order delivery from the bookstore.
• Review Nursing courses each semester and follow up with faculty and other University entities, such as scheduling and Curriculog to ensure correct and timely catalog/schedule publication and grade submission.
• Assist with travel arrangements and other general clerical support as needed.
• May assist with overseeing and updating Digital Measures.
• Complete reports as required by program, college, and national organizations.
• Maintain FERPA training and maintains confidentiality of student records and situations that arise involving the program, students, or faculty.

Minimum Qualifications:

• Two years of experience in an office setting or an associate degree or business technology certification plus experience required

Knowledge, Skills, and Abilities:

• Strong computer skills, including proficiency in Microsoft Office (Word, Excel, Outlook and PowerPoint), page layout or design programs, video editing, mail merge, webpage maintenance, and databases
• Ability to meet deadlines, as well as keep others on track
• Ability to work effectively in a fast-paced, demanding office, and to manage multiple tasks in a timely, effective, and detail-oriented manner
• Effective organization and problem-solving skills, with the ability to work independently with limited supervision
• Ability to maintain a high degree of confidentiality, sensitivity, and discretion
• Ability to effectively interact with department personnel to meet deadlines, prioritize workload appropriately, and adjust responsibilities as needed
• Good understanding of the English language; excellent written communication skills, including spelling, grammar, and letter writing; excellent proofreading skills
• Excellent interpersonal and customer service skills with the ability to communicate in a professional manner with the University community, students/families, and Department guests
• Ability to maintain a positive, customer-service friendly attitude

Along with the online application, please attach:

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
2. Cover letter to be typed/pasted at the end of your application 

**Document size may not exceed 10 MB.**

Minimum $32,000 commensurate with experience plus excellent benefits.

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. T he employee is regularly required to sit and often uses repetitive hand motions.

The Emma Eccles Jones College of Education and Human Services is home to eight departments and is committed to providing the best learning opportunities and educational research in the state of Utah. Our programs are strengthened by an on-campus elementary laboratory school and five stand-alone centers, including the Sorenson Legacy Foundation Center for Clinical Excellence. The college offers clinical services to the community across the human lifespan and provide students with real-world service and research opportunities. 

Utah State University (USU) was founded in 1888 and is Utah’s land-grant and space-grant university. USU is one of only 146 research institutions in the U.S. classified as R1 “very high research activity” by the Carnegie Classification of Institutions of Higher Education. As one of the two premier research institutions in Utah, USU provides a high-quality education at an affordable price. With its main campus in Logan, the university serves approximately 27,500 students, including 24,255 undergraduates and 3,171 graduate students. USU Online has served students from all 50 states and 55 countries for 25 years.

 

USU’s statewide system features three residential campuses, 30 total campus locations, and 23 Extension education centers. The university employs 903 full-time faculty members, 124 executive administrators, and 1,649 full-time support staff. USU offers 115 undergraduate majors, as well as 91 master’s and 42 doctoral degrees. Learn more about USU.

 

A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.

 

The USU main campus is located in beautiful  Logan, Utah , a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.

 

USU is sensitive to the needs of dual career couples and provides a  Dual Career Assistance program to support careers for partners who are also seeking employment.

 

USU endeavors to provide reasonable accommodations to ensure equal access in all aspects of employment to qualified persons with disabilities. To request a reasonable accommodation for a disability, please contact the university’s ADA Coordinator in the Human Resource office at Show phone number or submit a request at View email address on careers-usu.icims.com .

 

USU Land Acknowledgment

Please visit our website to learn about Utah State’s land acknowledgment of the eight tribes of Utah.

 

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

 

Executive Director of the Office of Equity Matthew Pinner,   View email address on careers-usu.icims.com ,   Distance Education Rm. 401, Show phone number

Title IX Coordinator Matthew Pinner,  View email address on careers-usu.icims.com , Distance Education Rm. 404, Show phone number

Mailing address: 5100 Old Main Hill, Logan, Ut 84322

For further information regarding non-discrimination, please visit  , or contact:

U.S. Department of Education,  Office of Assistant Secretary for Civil Rights,  Show phone number, View email address on careers-usu.icims.com

U.S. Department of Education,   Denver Regional Office, Show phone number,   View email address on careers-usu.icims.com

 

*updated 11/2022

Benefits of working as a Nursing Staff Assistant in Logan, UT:

● Learning opportunities
● Opportunities to grow
● Attractive package