Office Administrator

GEP is a diverse, creative team of people passionate about procurement. We invest ourselves entirely in our client’s success, creating strong collaborative relationships that deliver extraordinary value year after year. Our clients include market global leaders with far-flung international operations, Fortune 500 and Global 2000 enterprises, leading government and public institutions. 

We deliver practical, effective services and software that enable procurement leaders to maximise their impact on business operations, strategy and financial performance. That’s just some of the things that we do in our quest to build a beautiful company, enjoy the journey and make a difference. GEP is a place where individuality is prized, and talent respected. We’re focused on what is real and effective. GEP is where good ideas and great people are recognized, results matter, and ability and hard work drive achievements. We’re a learning organization, actively looking for people to help shape, grow and continually improve us.

Are you one of us?

GEP is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, ethnicity, color, national origin, religion, sex, protected veteran status, disability status, or any other characteristics protected by federal, state or local law. We are committed to hiring and valuing a global diverse work team. GEP is proud to be an EEO/AA employer M/F/D/V.

For more information please visit us on GEP.com or check us out on LinkedIn.com.

A great office administrator can make all the difference in the ease with which your company runs. We are looking for a friendly, informative, and welcoming admin to join our fast-growing company. While handling daily responsibilities with efficiency and ease, you will serve as the first impression of GEP.

Responsibilities

In this role your duties will include but will not be limited to:

• Managing incoming calls and inquiries, providing professional and courteous assistance.
• Coordinating office mailings and ensure timely distribution.
• Maintaining inventory and reordering office and kitchen supplies as needed.
• Facilitating logistics for employee transfers and client travel arrangements.
• Arranging accommodations, transportation, and other travel necessities for employees and clients.
• Coordinating client meetings, including preparation of conference rooms and arranging catering.
• Assisting in calendar management for executive leadership team.
• Undertaking various ad hoc tasks, including maintenance of corporate facilities, executive vehicles, and other properties as needed.

*This is an onsite position. Must be able to work full time (5 days) in the office.

• High school diploma or equivalent

• Proven ability to multitask effectively, maintaining organization and composure in a fast-paced environment

• Excellent time management skills with the ability to prioritize tasks efficiently

• Strong team player, willing to assist with various tasks as needed

• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)

• Clear and effective written and verbal communication skills

• Eagerness to learn and develop within the company

• Previous experience in receptionist or customer service roles, or related fields, is preferred