OFFICE ADMINISTRATOR III (OPTION 2 TYPING) - Urgent Role

We are looking for a remarkable OFFICE ADMINISTRATOR III (OPTION 2 TYPING) to join our dynamic team at State of Illinois in Springfield, IL.
Growing your career as a Full Time OFFICE ADMINISTRATOR III (OPTION 2 TYPING) is a great opportunity to develop excellent skills.
If you are strong in leadership, presentation and have the right experience for the job, then apply for the position of OFFICE ADMINISTRATOR III (OPTION 2 TYPING) at State of Illinois today!

Agency: Department of Public Health 
Office: Health Care Regulation

Division: Life Safety and Construction

Posting ID: 45-23-0048

Posted: 2/7/2023-2/22/2023
Salary:  $3,710-5,142/Monthly
Job Type: Salaried Full Time
County:  Sangamon
Number of Vacancies: 1
Plan/BU: RC014

 

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number 45-23-0048

Agency Marketing Statement

The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $600 million in state and federal funds, 7 regional offices, 3 laboratories and over 1,100 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.

Position Overview

The Illinois Department of Public Health is seeking a highly motivated individual to perform paraprofessional tasks and has technical knowledge and comprehension of the agency programs, applications, operations, personnel and organization structure. Manages the drawing submission which can weigh up to 40 pounds for complex projects, assign drawing reviews to the appropriate discipline and tracks projects to verify compliance with various licensing requirements for health care facilities and mandated time frames. Serves as working supervisor.

Job Responsibilities

1. Performs paraprofessional tasks and has technical knowledge and comprehension of the agency programs, applications, operations, personnel and organization structure.
2. Serves as working supervisor.
3. Completes the monthly project fee verification reports and run turn-around time and project status reports at the request of management.
4. Reviews and evaluates incoming and outgoing documents and files to ensure compliance with applicable policies and procedures.
5. Assists with Division’s training program for healthcare facilities.
6. Performs other duties as assigned which are reasonably within the scope of the duties identified above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of two years study at a secretarial/business college and one year’s office experience, or, completion of high school and three years Office Assistant experience; or, three years’ independent business experience.
• Requires the ability to type accurately at 30 words per minute.

Preferred Qualifications

• One year experience performing paraprofessional tasks.
• One year experience logging and tracking packets/information.
• One year experience creating complex reports.
• Working knowledge of office practice, procedures and programs.
• One year experience reviewing composition, grammar, spelling and punctuation.
• One year experience serving as a supervisor.
• One year work experience with Microsoft Products (Access, Word, Excel, etc.)
• Ability to follow oral and written instructions.
• One year experience operating commonly used manual and automated office equipment and performing routine maintenance.

Conditions of Employment

• Requires possession of a valid drivers license.
• Requires the ability to travel.
• Requires the ability to lift 40 lbs.

Work Hours: Monday - Friday 8:30am to 5:00pm
Work Location: 525 W Jefferson St Springfield, IL 62702-5056

Agency Contact: View email address on illinois.jobs2web.com or Show phone number

 

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

 

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the  Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the  Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

View email address on illinois.jobs2web.com

View email address on illinois.jobs2web.com

 

Benefits of working as a OFFICE ADMINISTRATOR III (OPTION 2 TYPING) in Springfield, IL:

● Learning opportunities
● Company offers career progression opportunities
● Competitive salary