Office Manager III

Build your future with Volt!
Volt is immediately hiring for an Office Manager III at Portland, OR.
As an Office Manager III, you will:

• As a member of the Plant leadership team, works to ensure a culture of safety and respect.
• Engages cross-functionally to ensure compliance. May be part of training, record-keeping, audits, communications of safety.
• Works closely with Area Controller to ensure financial data is accurate and timely: includes activities such as journal entries, budget preparation, financial reporting.
• Maintains all employee and financial files, in accordance with Client regulations. Maintains standards of documentation, record-keeping and reporting as prescribed by corporate and division policies.
• Coordinates, and performs business support such as processing and monitoring of accounts payable and receivable, shipping and receiving, order receipt and entry.
• Responsible for preparation and distribution of routine and standardized reports and correspondence.
• Performs or assists in month-end closing.
• Ensures appropriate sign-off and review procedures to be SOX compliant.
• Ensures the smooth flow of the office, including tasks alignment, coverage, cross-training, and other.
• May supervise dispatch, administrative, weighmaster and/or accounting clerical support.
• Assists with customer service, mail processing and distribution, payroll data entry, filing and record-keeping.
• Responsible for preparation and distribution of routine and standardized reports and correspondence.
• Work closely with Operations Manager or General Manager on staffing planning, vacation, absenteeism, leaves.
• Answer/escalate pay, time off, benefits issues, other employee relations concerns. Ensures all new hires receive and understand benefit timelines and processes.
• Workers Compensation claim processing with benefits dept.
• Supports hourly recordkeeping systems such as PeopleSoft and Kronos.
• Supports Corporate initiatives and the GM to ensure effective communication and site involvement. Includes such things as employee survey, recognition activities, open enrolment presentations, safety training, event planning. Maintains communication tools (bulletin boards, Marlin, other).
• Work closely with corporate or local vendors for placement plant hourly employees or contingent workforce needs.
• Prepare and issue offer letters, background checks, physicals, enters I-9 documentation into E-Verify system for hourly hires.

This is a Full-Time Contract opportunity.
Schedule: 8 am to 5pm.
The Ideal Candidate will have:

• Strong Leadership Qualities.
• Accounting Experience (debits/credits/expenses/journal entries) -working side by side with AR and AP clerk.
• Proficiency in MS Suite Products, especially Excel/pivot tables.
• High school graduation or equivalent with a minimum of 5 years prior office and accounting/booking experience. AA or BS in business administration, finance or accounting preferred.

Payrate Range in Between - $35 - $36/hour.
*Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.
Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be in touch as soon as possible.
Benefits: Volt offers benefits (based on eligibility) that include the following: health, dental, vision, term life, short term disability, AD&D, 401(k), Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).
Volt is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Volt is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please or call . Please indicate the specifics of the assistance needed. Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.

Volt is acting as an Employment Agency in relation to this vacancy.