Operations Coordinator - Fast Hire

We are on the lookout for a remarkable Operations Coordinator to join our high calibre team at Guidehouse in Rockville, MD.
Growing your career as a Full Time Operations Coordinator is a terrific opportunity to develop productive skills.
If you are strong in creativity, project management and have the right initiative for the job, then apply for the position of Operations Coordinator at Guidehouse today!

Job Family :

Program Management (Digital)

Travel Required :

None

Clearance Required :

Ability to Obtain Public Trust

What You Will Do :

We are currently searching for an Operations Coordinator to independently provide support services to satisfy the overall operational objectives of the National Institute of Mental Health (NIMH). This opportunity is full-time, and it is on site in Rockville, MD.

• Coordinate the day-to-day office operation, including, assist with problem and conflict resolution, organization, and prioritization of tasks, and respond to written communications.

• Coordinate meetings, workshops, and courses for staff; schedule conference rooms.

• Maintain office records including office procurements and reimbursement procedures.

• Update/maintain shared calendars.

• Track, record, and direct manuscripts to reviewers.

• Maintain and update systems for communications among staff to facilitate the efficient flow of information relating to projects and program activities.

• Note commitments made by executive level during meetings and arrange for staff implementation.

• Arrange for staff member to represent organization at conferences and meetings, establish appointment priorities, or reschedule or refuse appointments or invitations.

• Ensure that requests for action or information are relayed to the appropriate staff in the executive levels absence, relay important or emergency information to executive level.

• Summarize the content of incoming materials, specially gathered information, or meetings to assist executives; coordinate the new information with background office sources; draw attention to important parts or conflicts.

• Coordinate the preparation of a variety of documents such as travel requests, professional service orders, requests for sponsored travel (Form 348), outside activities (Form 520), official duty memoranda, training requests, individual/mass mailings, correspondence, reports, and various forms.

• Gather information about processes and programs; prepare reports, letters, and other documents for review and input for programs, policies, and activities.

• Set up and format spreadsheets to analyze information.

• Update content for web sites and monitor for currency and accuracy of information.

• Provide intranet updates and changes.

• Coordinate the printing and conversion of paper documents to electronic files.

• Maintain and utilize various administrative databases.

• Compile data and create and maintain slide for presentation utilizing computer programs.

• Assist with timekeeping tasks per the NIH ITAS requirements as pertaining to contractors.

• Draft and maintain standard operating procedures (SOPs) that dictate the business operations of the DEA and the NIMH.

• Research and consolidate information for other editorial tasks (i.e., NIMH Directors Report, NIMH FOAs)

• Assist in tracking Cooperative Agreements and Science Collaboration as part of the NIMH Annual Review to ensure compliance with NIMH policies.

• Assist, as needed, with new emerging projects or needs to facilitate the functioning of the Division.

# SOAR

What You Will Need :

• Bachelors Degree

• At least six (6) years experience

What Would Be Nice To Have :

• Social media

• Knowledge of the Federal Travel Regulation

• Meeting minutes/summary reports

• Meeting coordination

• Travel planning

• Strong communication and organizational skills

• Calendar management skills

• MS Office

What We Offer:

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

• Medical, Rx, Dental & Vision Insurance

• Personal and Family Sick Time & Company Paid Holidays

• Parental Leave

• 401(k) Retirement Plan

• Group Term Life and Travel Assistance

• Voluntary Life and AD&D Insurance

• Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts

• Transit and Parking Commuter Benefits

• Short-Term & Long-Term Disability

• Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities

• Employee Referral Program

• Corporate Sponsored Events & Community Outreach

• Care.com annual membership

• Employee Assistance Program

• Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)

• Position may be eligible for a discretionary variable incentive bonus

About Guidehouse

Guidehouse is an Equal Employment Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran status, religion, creed, physical or mental disability, medical condition, marital status, sex, sexual orientation, gender, gender identity or expression, age, genetic information, or any other basis protected by law, ordinance, or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at View phone number on click.appcast.io or via email at View email address on click.appcast.io . All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.

Benefits of working as a Operations Coordinator in Rockville, MD:

● Excellent benefits
● Opportunities to grow
● Attractive package