OPS ADMINISTRATIVE ASSISTANT II - Urgent Hiring

We are hiring an expert OPS ADMINISTRATIVE ASSISTANT II to join our vibrant team at Department of Health in Tallahassee, FL.
Growing your career as a Full Time OPS ADMINISTRATIVE ASSISTANT II is a great opportunity to develop competitive skills.
If you are strong in problem-solving, people management and have the right mindset for the job, then apply for the position of OPS ADMINISTRATIVE ASSISTANT II at Department of Health today!

OPS ADMINISTRATIVE ASSISTANT II - 64800998

Date:  Feb 20, 2023

Location:  TALLAHASSEE, FL, US, 32399

The State Personnel System is an E-Verify employer. For more information click on our  E-Verify Website .

Requisition No: 794452 

Agency: Department of Health

Working Title: OPS ADMINISTRATIVE ASSISTANT II - 64800998

Position Number: 64800998 

Salary:  $17 per hour 

Posting Closing Date: 03/06/2023 

FLORIDA DEPARTMENT OF HEALTH - OPEN COMPETITIVE OPPORTUNITY

ANTICIPATED VACANCY

Your Specific Responsibilities:
This position is located in Tallahassee, FL. The Administrative Assistant II position reports to the Public Health Services Manager F-SES. This is a highly responsible professional position, assigned to the Child Protection Unit that will be responsible for and assisting with monitoring and tracking documents and processes as it relates to contractual compliance, contract requirements, quality assurance, approval processes, and other related job functions.

Assist the Child Protection Unit to ensure that contracts comply with DOH policies, procedures, state and federal laws, rules, and regulations. Assist in creating contract files, documents, processes, and procedures for the unit.

Assist with conducting quality assurance contract file reviews. Monitor, track, and manage routing of various documents and assignments, review data and provide reports and updates as needed. Assist in arranging, scheduling, and coordinating meetings. Post public notices in the state system and assist with ordering office supplies. Make travel arrangements and process travel for staff.

Assist in the daily administrative duties including, but not limited drafting letters and other correspondence. Preparing agendas and meeting minutes, scheduling meetings, creating spreadsheets, documents, forms, and reports.

Prepare purchase requisitions, answer phone calls, distribute incoming and outgoing mail. Copying, filing, scanning, and equipment maintenance. Attend meetings, trainings, workshops, conferences, or seminars related to assigned areas of responsibility as recommended.

Serves as a back-up to the Approval Specialist and Administrative Assistant III positions. Provide technical assistance to staff within the Bureau of Child Protection, Child Protection Unit, and contracted providers as needed. Complete other related job duties. 

Required Knowledge, Skills, and Abilities:
Ability to work independently and prioritize work assignments to coordinate and manage provider enrollment process; Ability to understand, interpret and apply laws, rules, policies, procedures, and regulations. Skills in Access, Word, Excel, Outlook, PowerPoint and database programs; Ability to access, collect, analyze information from data systems and other programs; Ability to prepare charts and other required reports; Ability to communicate verbally and in writing; Skills in maintaining effective relationships with other staff, providers, consumers, and agencies; Able to maintain strict confidentiality. 

Qualifications:

• High School Diploma
• Three (3) years of Administrative Assistant or Administrative Experience
• Three (3) years of Experience working with Microsoft Office Suite
• Two (2) years of Experience Preparing and Processing Travel for Reimbursement

Florida Department of Health Mission, Vision, and Values:

Mission:
To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:
To be the Healthiest State in the Nation.

Values: 
I nnovation: We search for creative solutions and manage resources wisely.
C ollaboration: We use teamwork to achieve common goals & solve problems.
A ccountability: We perform with integrity & respect.
R esponsiveness: We achieve our mission by serving our customers & engaging our partners.
E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:
Southwood Complex
4025 Esplanade Way
Tallahassee, FL 32399

The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
Annual and Sick Leave benefits;
Nine paid holidays and one Personal Holiday each year;
State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
Retirement plan options, including employer contributions
(For more information, please click
Flexible Spending Accounts;
Tuition waivers;
And more!

For a more complete list of benefits, including monthly costs, visit

Please be advised:
Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions. 

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website:  

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are reemployed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility. 

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.

Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on jobs.myflorida.com). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Nearest Major Market: Tallahassee

Benefits of working as a OPS ADMINISTRATIVE ASSISTANT II in Tallahassee, FL:

● Learning opportunities
● Advancement opportunities
● Competitive salary