Parish Receptionist, Administrative Assistant

The Administrative Assistant is a position that aids the Parish's ministry of preaching by assisting parishioners in the front office, helping schedule Mass intentions and sacramental requests, overseeing outreach to newly registered parishioners, and assisting the Parish staff in a variety of other ways.

ESSENTIAL POSITION RESPONSIBILITIES/DUTIES

Reception and General Administrative Duties: • Greet visitors, answer and direct phone calls, and respond to and distribute emails received for the Parish. • Sort and distribute mail, including the sorting of weekly envelopes and loose checks. • Manage the Parish calendar, including the initial questions about and scheduling for baptisms, weddings, funerals, and special sacramental requests.

• Process requests for sacramental records.
• Support other staff and Parish events as needed.

Mass Intentions:

• Schedule all Mass intentions for Our Lady of Peace Catholic Church.
• Create and maintain the yearly Mass books for the Parish.

Parishioner Registration: • Oversee the response to Parish registrations, including the information flow to other staff. • Manage Parish databases and roster. Administrative Assistance to the Pastor:

• Assist with the preparation of correspondence and communications.
• Assist the pastor with general tasks as well

as administrative tasks related to baptisms, weddings, and funerals, including follow-up with families.

REQUIRED FAITH-BASED KNOWLEDGE/COMMITMENT

• A practicing Catholic who accepts and is willing to abide by and give personal witness to authentic Church teachings, has an active prayer life, and is seeking to live virtuously. • Good knowledge of and ability to articulate the core teachings of the Catholic Faith as handed on through Sacred Scripture, Sacred Tradition, and the Magisterium of the Church.

REQUIRED EDUCATION, EXPERIENCE, AND SKILLS

• Bachelor's Degree or equivalent in a related field.
• 2-5 years of experience in related fields.
• Strong technology skills, with proficiency in using all Microsoft Office

applications (Word, Excel, PowerPoint, OneDrive) and Google Drive as well as able to quickly learn new digital platforms. • Ability to work within the complex ecclesial structure of the Catholic Church. • Ability to work collaboratively within diverse groups to build teams, develop and maintain relationships, negotiate decisions, solve complex people-centric problems, and resolve conflict.

• Excellent language and communication skills. Bilingual in Spanish and English is a plus
• Able to manage repetitive tasks with little or no supervision.
• A positive, cheerful, and welcoming demeanor and also able to

handle stressful situations.