Payroll Specialist/Administrator

Novellus Living is accepting applications for a regular Payroll position within the Finance Department, either Payroll Specialist (level I) or Payroll Administrator (level II). This position will be responsible for performing complex professional work related to processing, managing, and ensuring compliance in payroll functions for the company. Role filled will be based on experience. Payroll Specialist (level I)
ESSENTIAL FUNCTIONS:

• Process and reconciles multistate payroll on a semi-monthly basis, including withholdings and check requisitions for payroll for Community/ Field employees.
• Calculate and verify timecards have been approved without missed punches.
• Ensure that bonuses, commissions, and deductions are processed with accuracy.
• Maintain accurate employee payroll records and ensure all necessary documentation is complete.
• Prepare and distribute paychecks, direct deposits, and payroll reports.
• Respond to employee inquiries regarding payroll matters and resolve payroll discrepancies.
• Ensure compliance with federal, state, and local payroll laws and regulations.
• Assist in preparing and filing payroll tax returns and year-end documents.
• Collaborate with HR to ensure accurate employee data and benefit deductions.
• Knowledge of, and ability to research individual state payroll laws.
• Prepare ad-hoc reports and analysis related to payroll as requested.
• Perform other related duties as required and assigned.

POSITION REQUIREMENTS:

• Related field experience or Bachelor's degree in Accounting, preferred.
• 3 years of experience in payroll processing and administration.
• Proficiency in payroll software and Microsoft Excel.
• Knowledge of federal, state, and local payroll tax regulations.
• Strong attention to detail and excellent organizational skills.
• Ability to handle sensitive and confidential information with discretion.
• Excellent communication skills and the ability to work collaboratively with other departments.
• Excellent calendar management skills, including the coordination of complex executive meetings.
• Excellent organizational and analytical skills.
• Possess strong organization skills and ability to complete multiple tasks and high volume of work on deadline.

------------------------------------------------------------------------------------------------------------------------------------------ Payroll Administrator (level II)
ESSENTIAL FUNCTIONS:

• Process and reconciles multistate payroll on a semi-monthly basis, including withholdings, check requisitions, and journal entries payroll for Community/ Field employees.
• Calculate and verify timecards have been approved without missed punches using OnShift Time.
• Ensure that bonuses, commissions, and deductions are processed with accuracy.
• Maintain accurate employee payroll records and ensure all necessary documentation is complete.
• Prepare and distribute paychecks, direct deposits, and payroll reports.
• Respond to employee inquiries regarding payroll matters and resolve payroll discrepancies.
• Ensure compliance with federal, state, and local payroll laws and regulations.
• Assist in preparing and filing payroll tax returns and year-end documents.
• Collaborate with HR to ensure accurate employee data and benefit deductions.
• Collaborate with Accounts payable to ensure accurate deductions in relation to vendors.
• Knowledge of, and ability to research individual state payroll laws.
• Prepare ad-hoc reports and analysis related to payroll as requested.
• Perform other related duties as required and assigned.

POSITION REQUIREMENTS:

• Bachelor's degree in Finance, Accounting, or related field experience (preferred).
• 3 years of experience in payroll processing and administration.
• Proficiency in payroll software and Microsoft Excel.
• Knowledge of federal, state, and local payroll tax regulations.
• Strong attention to detail and excellent organizational skills.
• Ability to handle sensitive and confidential information with discretion.
• Excellent communication skills and the ability to work collaboratively with other departments.
• Excellent calendar management skills, including the coordination of complex executive meetings.
• Excellent organizational and analytical skills.
• Possess strong organization skills and ability to complete multiple tasks and high volume of work on deadline.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The role frequently is required to sit, stand, walk, use hands and fingers, handle or feel, reach with hands and arms. This position requires the ability to lift up to 25 pounds. CALIFORNIA EMPLOYEE DISCLOSURE STATEMENT:
All job descriptions for California communities will require applicants to be at acceptable age, 18 and over, per California regulatory requirements. Administrator must be over the age of 21. EEOC & DFEH Statement:
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, creed, age, sex, gender, sexual orientation, gender identity, gender expression, marital status, genetic information, disability status, protected military or veteran status or any other characteristic protected by law.