Personal Assistant

Description:

 

Personal Assistant – Evinova
Location: Gaithersburg We work seamlessly and inclusively together, playing to each of our strengths, celebrating successes and learning from the best. We all have the opportunity to build a rewarding and meaningful career as part of a team committed to improving the lives of millions. All opinions are valued, all voices are heard – a place of trust and empowerment where everyone is respected as experts to share ideas and make decisions. About Evinova: Evinova is a new innovative Health Tech business with the ambition to deliver industry-leading digital health solutions to the wider healthcare community, to improve patient experience and outcomes. It is fully owned and backed by AstraZeneca, a global, science-led, patient-focused pharmaceutical company that focuses on the discovery, development, and commercialisation of medicines for some of the world’s most serious diseases. Do you have an impressive track record as a Personal Assistant or Senior Administrator, outstanding organizational skills, and the ability to multi-task effortlessly?The role:
This is an exciting opportunity to take on a challenging and varied role within our team. Your focus will be on providing high quality professional PA support to the Chief Technology Officer and Executive Directors within the team. As the successful candidate you will be an individual with high standards, enthusiasm, and a passion for learning, together with excellent communication skills, a proactive approach, and the confidence to act independently. Attention to detail and strong organisational skills will be the key to success with this role as you will be required to action on portfolio and stakeholder management specific tasks, manage complex calendars, coordinate internal and external meetings, process expenses, manage complex travel arrangements including travel visas, as well as organising and preparing material for key meetings, events, and communications. You will need to have strong influencing skills with the ability to engage relevant people and develop solutions; your patience and flexibility will be advantageous in securing this challenging but interesting role. Often working independently, you must be able to respond to changes in customer and stakeholder demands with the flexibility to adapt to changing situations. Activities include:
• Proactive diary management
• Extensive and proactive planning of travel arrangements, including flights, accommodation, airport transportation, car bookings, trains etc. (preparing travel packs / itineraries)
• Internal/external meeting arrangements and support
• Facilitating contracting: Statement of Work, purchase order creation, invoice resolution and other financial administration
• On-boards new starters (ordering IT equipment, setting up key meetings, assigning a buddy etc)
• Support preparation of presentation materials for department head and prepare agendas and minutes
• Working collaboratively with the wider Evinova PA/admin team to provide specialist project based administrative support when required
• Maintain databases and distribution lists Essential skills:
• Over five years of relevant Personal Administrator Experience
• Excellent communication skills and organization skills
• Attention to detail, working to consistently deliver to a high standard
• Good business awareness with sensitivity to highly confidential information
• Track record of handling and resolving challenges quickly and efficiently
• Experience of a variety of software/systems, including online meeting systems
• Ability to think beyond boundaries of own job, challenges status quo and seeks opportunities for continuous improvement.
• Excellent team working, networking and influencing skills and ability to engage relevant AstraZeneca staff and leaders in developing solution. Desirable skills:
• Experience of working in a global corporate organization
• Experience in event and conference management So, what’s next?
Are you already imagining yourself joining our team? Good, because we can’t wait to hear from you. 9351056