Preschool Early Intervention: Administrative Support

Job Title: Preschool Early Intervention Professional Support

Position Summary:
This position is responsible for providing clerical and administrative support to Preschool Early Intervention administrators in a variety of tasks with the primary function being to gather outside records for referrals, transferring and closing files in the program’s database and in the statewide database for supervisors, and supporting overflow of intake responsibilities. Checking and/or entering data into web-based tools, uploading documents into web-based tools, sending encrypted documents electronically to families, and communicating with field staff are required. This position requires strong communication/interpersonal skills, understands the importance of student and program confidentiality, and demonstrates strong organizational skills, and ability to work as part of a team. This position requires the ability to prioritize tasks, meet deadlines, and work under pressure as well as understand program needs and anticipate and respond accordingly.

Duties and Responsibilities:
1.Supports the Preschool Service Coordinator who is assigned On Records duties by creatingelectronic files for children and obtaining needed information from the referral source/family andentering these children into the program databases.
2.Supports supervisors with electronic file management.
3.Sends records to school district personnel and ACCESS billing department as requested.
4.Provides clerical and administrative support for program administrators.
5.Communicates with internal and external customers via telephone and email in a timely manner.
6.Maintains up to date records/files for the program by processing changes to child files inelectronic databases. Creates / manages filing system when necessary.
7.Works with other support staff to provide assistance in completing all tasks necessary for theEarly Intervention Program to function smoothly.
8.Works with all support staff and coordinators to problem solve program operations usingdiscretion for resolution of administrative problems.
9.Works with minimal supervision, prioritizes given tasks, and demonstrates strong problem-solving skills and professional judgment in interacting with team members and school districtpersonnel.
10.Acts as a responsible team member, performing additional duties as assigned by the Director orSenior Supervisor.

1.High School Diploma required; Business School or Associates degree strongly preferred.
2.Three years administrative experience required; experience in educational setting preferred.
3.Demonstrated expertise with Microsoft Office required (Word, Excel, PowerPoint); Publisher andGoogle Forms preferred
4.Ability and experience in working as a member of a team.
5.Self-motivator, independent, cooperative, collaborative, flexible, creative, and responsible.
6.Effective customer service, interpersonal, verbal and written communication skills required.
7.Ability to comply with the AIU Conduct policy

Additional Requirements:
1.Current Act 114, Act 34, Act 151 and NSOR Clearances required prior to an offer (Must be datedwithin 1 year of hire date).
2.School Personnel Health Record (Form H511.340) must be completed and received by HumanResources prior to hire date.
Working Conditions:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1.Sitting for extended period of time
2.Lifting, carrying, pushing, pulling 35 pounds
3.Ability to kneel, crouch, bend and reach to retrieve and handle teaching materials andsupplies
4.Moving fingers and hands in a repetitive manner
5.Ability to speak clearly and distinctly when communicating with limited English speakingcustomers
6.Hearing clearly
7.Adequate vision to perform duties

The information contained in this job description is for compliance with Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned. Disclaimer: The preceding description is not designed to be a complete list of all duties and responsibilities required of this position.

Reports To: Senior Supervisor Department: Preschool Early Intervention

Position Schedule: Monday through Friday

Salary: Grade 10 

Benefits: Professional Support

To Apply: Create an on-line application and upload a cover letter, resume, PA Certificate (if applicable) and transcripts at the AIU Career Site. Please send any questions to: The Allegheny Intermediate Unit is an equal opportunity education institution and will not discriminate on the basis of race, color, national origin, ancestry, religion, sex, sexual orientation, age, handicap, or limited English proficiency in its educational programs, services, facilities, activities or employment practices as required by Title IX of the 1972 Educational Amendments, Title VI and Title VII of the Civil Rights Act of 1964, as amended, Section 504 Regulations of the Rehabilitation Act of 1973, the Age Discrimination in Employment Act of 1975, Section 204 Regulations of the 1984 Carl D. Perkins Act, the Americans with Disabilities Act, or any other applicable federal or state statute.