Process/Project Manager

Position Summary:

Rutgers, The State University of New Jersey, is seeking a Process/Project Manager for the department of Psychiatry at the Robert Wood Johnson Medical School. The Process/Project Manager will join the research support team in the Office of the Executive Chair of Psychiatry, reporting to the Chief Administrative Officer ( CAO ) and working in partnership with the Grants Administrators. The Process/Project Manager will conduct financial operations (e.g. payroll, cost transfers, etc.), account reconciliations, effort review and reporting, financial analysis and budget planning for sponsored projects, faculty research start-up accounts, and internally designated research support funds. Among the key duties of this position are the following:

• Works collaboratively as part of the research support team reporting to the CAO to ensure sponsored projects, faculty research start-up accounts, and internally designated research support funds are managed in alignment with approved budgets, university policies, sponsor guidelines, and applicable laws and regulations.
• Tracks faculty and staff effort allocations across funding sources and processes payroll changes (employee charging instructions) as directed. Calculates and projects for planning purposes effort and/or payroll modifications for compliance with sponsor salary caps, pro-rated funding periods, and for any other circumstances including strategic budgeting for optimized personnel funds management. Processes SWRJs and IPAS transfers as may be necessary.
• Prepares effort reports in support of sponsored project progress reports and the university effort certification system. Prepares ECRT records for principal investigator certification.
• Tracks expenditures versus budgets and prepares regular reports of current and projected funding availability across cost categories. Conducts end-of-budget-period and end-of-project financial reconciliations. Works with Research Financial Services on projects' re-budgeting when necessary and fiscal closing. Processes cost transfers and journals as may be necessary.
• Prepares monthly reconciliations of faculty research start-up projects and related reports to the Dean's and Chancellor's Offices.
• Communicates regularly with and is responsive to guidance and requests from faculty principal investigators and their staff with regard to management of their sponsored projects and faculty research start-up projects as relates to the above financial operations (e.g. changing effort across projects, reporting funds availability for planning of expenditures, etc.)
• Supports the CAO in preparation and submission of the research-related annual department budget. Supports the CAO in financial analysis and reporting of department research-related funds and sponsored projects activities.

Minimum Education and Experience:

• Bachelor's Degree in Business Administration, Accounting, Finance or a related field plus five (5) years of experience in budget preparation, administration and control, preferably at a medical center or an institution of higher education. 
• Equivalent experience, education and/or training may be substituted for the education requirements.

City: Piscataway

State: NJ

Physical Demands and Work Environment:

• Physical Demands: Standing, sitting, walking, talking, and hearing. No special vision requirements. Must be able to lift or exert up to 25 pounds.
• Work Environment: Office environment. Moderate noise.

Posting Number: 24ST1354

About Rutgers University

Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.