Procurement Administrative Assistant

About Us: We are passionate about enriching lives by making second home ownership accessible and enjoyable for everyone. Our innovative co-ownership model designed to be the easiest, smartest, and most responsible way for individuals to experience the delight of owning a second home. We provide all the perks of true ownership without the hassles, thanks to our simplified financial structure, convenient scheduling, and dedicated local property management. We have secured over $215 million in growth financing and holds a valuation of $1.5 billion. In March 2021,achieved unicorn status (a valuation of $1 billion) faster than any other company in the United States. We've garnered attention from esteemed publications such as The New York Times, Wall Street Journal, Fortune, Forbes, CNBC, and more. We have been certified as a Great Place to Work and ranks #6 on Glassdoor's 2022 list of Best Places to Work. We're also recognized as one of LinkedIn's top startups of 2022 and have been featured on Fortune's Top 100 Small and Medium Workplaces list from 2021 to 2023. About the Role: We're currently seeking an Administrative Assistant to provide crucial support to our Procurement Team. As an Administrative Assistant, you'll handle a diverse range of administrative tasks while managing various responsibilities for our procurement and design teams. We're searching for someone who thrives in streamlining busy days, embraces chaos, and excels in a dynamic environment. We value individuals who are self-starters, exceptionally organized, highly adaptable, adept at fostering strong relationships internally and externally, and possess excellent communication skills. Key Responsibilities: Provide direct support to the Procurement Manager.
Manage emails for the joint email account of the Procurement and Design teams.
Plan and coordinate tasks for relevant parties.
Maintain efficient communication flow between stakeholders.
Ensure managers are equipped with all necessary information.
Assist in document management, compilation, distribution, and storage.
Aid in product tracking and vendor communication.
Create and send proposals to specific vendors, attaching quotes.
Adapt to various roles. You'll be able to juggle multiple tasks and pivot as priorities shift. As a growing startup, we're seeking individuals willing to lend a hand wherever necessary.
Estimate 10 hours per week part-time, $20-25 per hour.
About You: 4+ years of administrative experience supporting multiple team members.
Experience supporting multiple executives simultaneously.
Previous experience in a fast-paced startup environment.
Detail-oriented with exceptional organizational skills and a knack for operational processes.
Entrepreneurial mindset with a passion for taking ownership of tasks from start to finish.
Proficient in computer literacy, especially with Google Suite, or the ability to quickly learn.
Highly organized with the ability to efficiently prioritize a substantial workload.
Strong communication skills with the capability to engage with internal and external partners.
Comfortable working in an ambiguous, rapidly changing environment.
Self-motivated and thrives under pressure.
Innate problem solver with a genuine interest in learning through assistance.
Why You'll Love Working: A remarkable remote-first team and culture.
Competitive salary and stock options.
Unlimited, flexible PTO for exempt employees.
Excellent medical, dental, and vision insurance.
Sponsored memberships to One Medical, Ginger, and Carrot.
401(k) to support your future savings.
Paid maternity and paternity leave.
Generous home office stipend and monthly cell phone reimbursement.
Quarterly remote team building events and professional development opportunities. We encourage applications from individuals of all races, religions, national origins, genders, sexual orientations, gender identities, gender expressions, ages, veterans, and individuals with disabilities.
Employment Type: Full-Time
Salary: $ 20.00 27.00 Per Hour