Procurement Officer

Important Recruitment Information for this vacancy

• Open until filled

Kansas State Board of Indigents' Defense Services (SBIDS)

Our mission is to fulfill the constitutional promise of a zealous defense by providing our clients with team-based advocacy that champions their human dignity and achieves just outcomes on their behalf.

SBIDS Current Job Openings

About the Position:

• Who can apply: Anyone
• Classified/Unclassified Service: Unclassified
• Full/Part-time: Full-Time
• Regular/Temporary: Regular
• Work Schedule: Monday-Friday 8:00 a.m. - 5:00 p.m.
• Eligible to Receive Benefits: Yes
• Veterans' Preference Eligible: Yes

Compensation:

• Annual Salary Range: $45,032.00 - $65,000.00

Note: Salary can vary depending upon education, experience, or qualifications.

Employment Benefits:

• Comprehensive medical, mental, dental, vision, and additional coverage
• Sick & Vacation leave
• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
• Paid State Holidays
• Employee discounts with the STAR Program
• Retirement and deferred compensation programs

Visit the Employee Benefits page for more information

Position Summary & Responsibilities:

Position Summary:

The Kansas State Board of Indigents' Defense Services (BIDS) is accepting applications for the position of Procurement Officer (Procurement Officer III) in the BIDS Administrative Office in Topeka, Kansas. The BIDS Administration Office supports the work of all BIDS employees and assigned and contract counsel. We are looking for a dynamic, client-centered Procurement Officer who is passionate about the importance of public defense and is interested in aiding our efforts to fundamentally rebuild our public defense system and transform our offices into a model of collaborative public defense practice. Our Procurement Officer will play a fundamental role in those efforts by helping us ensure that each office and each employee has the resources and tools they need in a timely manner so that they can effectively represent our clients.

Job Responsibilities may include but are not limited to the following:

The Procurement Officer plays an important role in the agency, preparing bids and working with our Executive Leadership Team to award contracts for the procurement of products and services to address the needs of the agency. Our agency consists of 19 public defender offices, the BIDS Administrative Office, contracted and assigned counsel, and approximately 290 BIDS employees spread out across the State of Kansas. The Procurement Officer's work involves the solicitation and review of bids, evaluation of products and services, working with our Legal Division on the preparation of contracts and the development of standard specifications and requisitions for products and services. The Procurement Officer operates under the direct supervision of the General Counsel/Assistant Director and regularly provides budgetary reports on procurement expenses to the Chief Financial Officer/Assistant Director. The Procurement Officer must abide by the ethical and professional standards required of criminal defense teams.

It is expected that the duties of a Procurement Officer will include the following (in addition to other tasks, as assigned):

• Purchase the highest quality merchandise at the lowest possible price and in the correct amounts needed or prepares justification of awards at other than the lowest price.
• Prepare purchase orders and requisitions, solicit bid proposals or review requisitions for goods and services. This includes regular and emergency purchases.
• Approve direct purchases of commodities and services on a selective basis.
• Research, analyze, and evaluate suppliers based on price, quality, selection, service, support, availability, reliability, production and distribution capabilities, and the supplier's reputation and history.
• Reject bids, cancel solicitation, or re-advertise when bids are unresponsive or unreasonable offers.
• Meet with department heads and other agency employees to discuss requirements, recommend substitutes and forecast agency needs.
• Monitor and follow applicable laws and regulations.
• Monitor and follow state policies and procedures on procurements and bidding and keep other BIDS administrative team members up to date on those processes and procedures in a timely manner.
• Evaluate, monitor, negotiate, or renegotiate, and administer contracts with suppliers, vendors, and other representatives to ensure compliance.
• Monitor shipments to ensure that goods come in on time, and in the event of problems trace shipments and follow up undelivered goods.
• Communicate with BIDS staff, Chief Public Defenders and other office personnel about expectations of when to receive goods and services.
• Confer with staff, users, and vendors to discuss defective or unacceptable goods or services and determine corrective action.
• Maintain and review computerized or manual records of items purchased, costs, delivery, and product performance.
• Work with BIDS Administrative Office Accounting to ensure invoices are paid in a timely manner.
• Monitor the purchasing department budget.
• Regularly provide reports to the Chief Fiscal Officer about purchases, invoices, and upcoming expected expenses.
• Participate in the development of specifications for equipment, products or substitute materials.
• Resolve vendor or contractor grievances, and claims against suppliers.
• Negotiate, or renegotiate non-state owned facility leases.
• Develop and implement purchasing and contract management instructions, policies, and procedures.
• Arbitrate disputes between suppliers and agencies; obtain and review facts; recommend appropriate action.

• Other projects as assigned by the General Counsel/Assistant Director in consultation with the Chief Fiscal Officer/Assistant Director.

Qualifications:

Education

• Minimum of a high school diploma or equivalent

Licensing & Certification

• Must have a valid driver's license

Minimum Qualifications

• Three years of experience in procuring commodities and services.
• Which includes preparing order specifications, estimates, bids, contracts and awarding contracts.
• Preferred experience includes experience in procurements with another state agency.
• Education may be substituted for experience as determined by the agency

Knowledge, Skills, and Abilities:

• Must be able and willing to develop the skills necessary to complete the tasks required, and become proficient in managing a range of tasks for the agency.
• Must be able to work independently and manage their time to complete tasks in a timely and efficient manner.
• Must be able to respectfully interact with colleagues and clients.
• Must have attention to detail.
• Must excel at frequent and comprehensive communication with vendors and staff members.
• Must follow the highest standards of professional conduct. Must have a keenly developed and uncompromising set of personal and professional ethics.
• Must be able to maintain confidentiality and manage confidential information.
• Frequent local travel and occasional statewide travel may be required.

Recruiter Contact Information:

• Name : Bryan Crouch
• Email :
• Phone :
• Mailing Address : 700 SW Jackson Street, Suite 500 Topeka, KS 66603

Applications will be considered on a rolling basis, and positions are open until filled.

Job Application Process

• First Sign in or register as a New User.
• Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
• Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.
• Upload other required documents, and submit when it is complete.
  • Manage your draft and submitted applications on the Careers> My Job Applications page.
• Check your email - My Job Notifications for written communications from the Recruiter.
  • Email - sent to the Preferred email on the My Contact Information page
  • Notifications - view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov : “How to Apply for a Job - Instructions” and “How to Search for a Job - Instructions"

Required Documents for this Application to be Complete

Upload these on the Careers - My Job Applications page

• DD214 (if you are claiming Veteran's Preference)

Upload these on the Attachments step in your Job Application

• Cover letter
• Resume
• List of three professional references

Helpful Resources at jobs.ks.gov : “How, What, & Where do I Upload Documents”

Post-Offer/Pre-employment Requirements

Kansas Tax Clearance Certificate required in accordance with Executive Order 2004-03. Each applicant (even non-residents) who is selected for a State of Kansas job vacancy must apply for a Tax Clearance Certificate within 10 days from the date of the offer letter by accessing the Kansas Department of Revenue's (KDOR) website at . If you need assistance with the tax clearance, please contact KDOR at or by email at

How to Claim Veterans Preference

Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

Learn more about claiming Veteran's Preference

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.