Program & Operations Manager

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1. Students are our top priority.

2. We strive for excellence.

3. We thrive on diversity.

4. We celebrate collaboration.

5. We champion innovation.

6. We safeguard freedom of inquiry and expression.

7. We nurture the wellbeing of our community.

8. We act ethically.

9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.¿ Department Information

The Institute for Bioengineering and Bioscience (IBB, ) is located in Georgia Tech's thriving Biotechnology Complex was launched in 1995. IBB serves to catalyze new research and education initiatives at the interface of bioengineering and bioscience and integrate the broad range of bio-related activities throughout Georgia Tech and its partner institutions.

The Office of Outreach for IBB is in search of a Program & Operations Manager who will be responsible for overseeing administrative tasks for the ENGAGES, Petit Scholars, Bridge to Employment, and GT-ESTEEMED programs. Responsibilities may include welcoming student participants, managing office files, updating paperwork and databases, onboarding students, processing reimbursements, setting up student travel to conferences, tracking student timesheets, completing internal audits, assisting with annual reporting, event planning and catering, creating event flyers and registration databases, developing program newsletters, professional development training, attending team meetings, and performing general office duties and tasks as required. Job Summary

Provide promotional, administrative, performance assessment, and financial/accounting services in support of assigned program(s) within a research center, academic unit, or other campus units of a school. These functions may encompass a variety of activities related to program success including coordination of program marketing, program administration, program operations, and program development. This position will interact on a consistent basis with: research, academic and administrative management and staff with a school or center and across campus, vendors and sponsors. This position typically will advise and counsel: research, academic and administrative management and staff with a school or center and across campus, vendors and sponsors. This position will supervise: NA

This role is primarily dependent on sponsored research. All employment and assignments are ultimately contingent upon funding.

Job Duty 1 -
Design/develop promotional and marketing materials to include those developed for specific target audiences in support of program outreach efforts. Job Duty 2 -
Plan, schedule and coordinate promotional events. Job Duty 3 -
Coordinate administrative activities associated with program operations such as procurement, records maintenance, compliance, meeting arrangements and minutes, and document preparation. Job Duty 4 -
Develop, analyze, reconcile and report financial data related to program operations. Job Duty 5 -
Develop and maintain performance assessment tools applied in program review to measure and report progress. Job Duty 6 -
Collaborate with internal and external entities to aid institutional or program support. Job Duty 7 -
Perform other duties as assigned Required Qualifications

Educational Requirements
Bachelor's Degree or an equivalent combination of education and experience Required Experience
Four to six years of job related experience Preferred Qualifications

· Must be able to navigate and use all Word processing applications.

· Possess great organizational and office skills such as filing, scanning, and operating a copy machine.

· Experience with managing databases.

· Excellent written and verbal communication, customer service, and organization skills.

· The ability to prioritize tasks, work independently and/or within a team environment. Knowledge, Skills, & Abilities

SKILLS
This job requires working knowledge of research program promotion and administration. Included are skills in development and administering program assessment tools, marketing, and financial analysis and reporting. Also required are skills in planning, organization, spoken and written communications, scheduling and customer service. Use of office and specialized computer applications and databases are required.

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

All members of the USG community must adhere to the USG Statement of Core Values, which consists of Integrity, Excellence, Accountability, and Respect. These values shape and fundamentally support our University¿s work. Additionally, all faculty, staff, and administrators must also be aware of and comply with the Board of Regents and Georgia Institute of Technology's policies on Freedom of Expression and Academic Freedom. More information on these policies can be found here: Board of Regents Policy Manual | University System of Georgia (usg.edu) . Background Check Successful candidate must be able to pass a background check. Please visit¿¿ Other Information

Job Grade: A8

Salary range: $52,894 to $53,000

Due to the responsibilities of this position, this role requires 100% onsite presence on Georgia Tech's Atlanta campus.

Requires lifting, pushing, or pulling of objects up to 50 pounds.

Must be comfortable driving a club cart.